Activities Coordinator - Event Planner

Wisteria-At-Warner-Center; Los Angeles (CA); On-site; USD 70,946,000 - 73,702,000; Full time

Benefits offered by this job

Medical, dental, vision, life

Flexible spending accounts

Safe Harbor 401(k) with match

PTO and paid holidays

Tuition Assistance $2,000/year

Wellness program discount on premiums

Employee Meal Program

Job summary

Wisteria at Warner Center in Woodland Hills, CA, is seeking an Activities Coordinator to join our founding team. This full-time, on-site role supports the Life Enrichment Director, coordinates resident activities, clubs, trips, events and entertainment.

You will manage the Excursion Program, lead volunteers, handle scheduling, budgeting, and documentation, and foster positive relationships with residents. Strong organizational and computer skills required; evenings/weekends may be needed.

Qualifications

• High School Diploma required and customer service oriented.
• General office/clerical experience of at least 3 years.
• Strong computer skills with Word, Outlook and Excel; Canva helpful.
• Ability to multi-task, stay organized and maintain records.
• Flexible to work evenings, weekends and major holidays.
• Supervisory experience 1-2 years preferred.

Responsibilities

• Support Life Enrichment Director with administrative duties.
• Coordinate resident activities, clubs and committees.
• Plan and execute monthly excursions and events.
• Arrange transportation and maintain participation records.
• Assist with theater events, movies, and parties; run projector when needed.
• Schedule and supervise activity assistants; track budgets and vendors.
• Create forms, flyers, and notices; manage meeting spaces and deposits.
• Handle daily data entry for activities and events.

Skills

Office administration

Customer service

MS Word

Outlook

Excel

Canva

Multi-tasking

Organizational skills

Evenings/weekends flexibility

Education

High School Diploma

Tools

Microsoft Word

Outlook

Excel

Canva

Job description

Wisteria at Warner Center, a brand-new Continuing Care Retirement Community opening in late 2026, is excited to announce an opportunity to join our founding team as an Activities Coordinator. Discover a workplace where you're truly valued — and enjoy a comprehensive benefits package designed to support your well-being, development and success.

• Excellent benefits package including medical, dental, vision, life insurance, flexible spending accounts, and a Safe Harbor 401(k) plan with guaranteed company match!
• Generous Paid Time Off (PTO), Flex Holidays, and 6 Paid holidays per year for full-time staff.
• $2,000 a year in Tuition Assistance for full-time employees and robust Talent Development Program – we help you accelerate your career!
• Wellness program with the opportunity to earn a 30% discount on your benefit premiums!
• Employee Meal Program coming! We will prepare delicious meals for you daily!

This is a full time, onsite, position located in Woodland Hills, California.

The Activities Coordinator supports the Life Enrichment Director with general administrative duties, works with the residents and the Resident Activities Clubs/Committees, andassists in organizing and executing resident activities including parties, games, events, etc. The Activities Coordinator is responsible for organizing and coordinating the Excursion Program.

Compensation: $24.80 per hour.

PRINCIPLE DUTIES:

• Support residents on the Excursion Club to organize and coordinate monthly excursions (trips). Ensure all activity needs of the residents are met.
• Coordinates transportation needs of excursions. Maintains current and accurate documentation for residents’ excursion participation and follows the program plan.
• Accompany residents on trips and serve as trip leader (may require evenings and/or weekends).
• Assists with executing monthly Excursion program within budget; organizing and coordinating movies to be played in the onsite theater; setting up the theater, popping popcorn and running projector as needed, including Saturdays.
• Manage daily supervision, scheduling and training of activity assistants, and providing services in the absence of the Director.
• Clerical duties include but not limited to extensive computer work including data entry to Intranet/portal pages for activities, trips, parties, on-going events, movies, speakers, performers, meetings, etc.
• Support Director with creating forms, fliers and notices for announcements, meetings, events, etc.
• Track meeting space in meeting management software; track deposits and payments for vendors (including instructors, performers and speakers)
• Submit resident billing to Life Enrichment Director for approval on a monthly basis (or as needed).
• Assist with party planning, set up, hosting, as well as photography during events.
• Assist Fitness Department as needed and support other duties as assigned by Life Enrichment Director.
• Establishes and maintains positive relationships with residents, committee members, volunteers, and other professionals.
• The Activities Coordinator attends all in-service training and works to achieve personal and professional growth.

QUALIFICATIONS:

• High School Degree required.
• Minimum three years of general office and clerical experience.
• Personable and outgoing, with a desire to serve the older generation.
• Strong computer knowledge and skills, including Microsoft Word, Outlook, and Excel, Canva.
• Ability to multi-task and keep accurate records.
• Organized and self-directed, with excellent customer service skills.
• Flexible work hours and must be able to work evenings, weekends, and major holidays.
• Supervisory experience – 1-2 years preferred.