Plant Operations Coordinator

Wisteria-At-Warner-Center; Los Angeles (CA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Medical, dental, vision

Life insurance

Flexible spending accounts

Safe Harbor 401(k) with company match

Paid time off and holidays

Tuition assistance

Wellness program

Employee meal program coming

Job summary

Wisteria at Warner Center is seeking a Plant Operations Coordinator to manage invoices, track inventory, and coordinate work orders in a hospital/retirement care setting. The role involves interacting with residents and staff, maintaining records, and ensuring timely reporting.

The position is full-time, onsite in Woodland Hills, CA, with a competitive benefits package and opportunities for professional development.

Qualifications

• Three years' experience as a Coordinator in plant operations, preferably in retirement or healthcare.
• Strong written and verbal communication skills.
• Excellent organizational skills.
• Team-oriented and cooperative work style.
• Proficient computer skills in MS Office; knowledge of Access is a plus.

Responsibilities

• Receives and codes plant operations invoices via the Accounts Payable system.
• Invoicing residents and other departments for work orders.
• Maintains inventory and orders supplies; ensures adequate stock.
• Labels and stores supplies for easy access by maintenance.
• Researches pricing; maintains budget; informs director of changes.
• Completes monthly and quarterly reports.
• Supports Safety Program and trainings tracking.
• Accepts calls/emails for work orders; responds within one business day.
• Enters work orders and ensures completion by end of day.
• Assists Director in managing/assigning work orders.
• Maintains records and ensures state/federal compliance renewal dates.
• Performs other duties as assigned.

Skills

Communication

Organizational skills

Team player

Customer service

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Access

Job description

Wisteria at Warner Center, a brand-new Continuing Care Retirement Community opening in late 2026, is excited to announce an opportunity to join our founding team as Plant Operations Coordinator. Discover a workplace where you're truly valued — and enjoy a comprehensive benefits package designed to support your well-being, development and success.

• Excellent benefits package including medical, dental, vision, life insurance, flexible spending accounts, and a Safe Harbor 401(k) plan with guaranteed company match!
• Generous Paid Time Off (PTO), Flex Holidays, and 6 Paid holidays per year for full-time staff.
• $2,000 a year in Tuition Assistance for full-time employees and robust Talent Development Program – we help you accelerate your career!
• Wellness program with the opportunity to earn a 30% discount on your benefit premiums!
• Employee Meal Program coming! We will prepare delicious meals for you daily!

The Plant Operations Coordinator supports the Plant Operations department, and is responsible for invoices, inventory, ordering supplies, and reporting. They also receive calls from residents and employees requesting maintenance work to be done in the community.

This is a full time, onsite, position located in Woodland Hills, California.

Compensation: $24.80 per hour.

PRINCIPLE DUTIES:

Receives and codes plant operations invoices via the Accounts Payable system.

Invoices residents and other departments for work orders.

Keeps an accurate inventory of plant operation’s supplies and equipment, tracks use of and orders supplies as needed. Ensure an adequate supply of all maintenance supplies is stocked and available when needed.

Clearly labels and stores all supplies so that maintenance personnel can easily obtain them in a timely manner.

Maintains a positive rapport with vendors and ensures that pricing for supplies and equipment is the best that can be obtained, to maintain budgetary requirements. Research pricing for supplies and equipment and secures the best prices on an ongoing basis. Keeps the Plant Operations Director informed of price increases and changes in product lines.

Completes monthly and quarterly plant operations reports as needed including but not limited to QI/QA, comment cards, utility usage etc.

Active participant in the Safety Program and supports Director with tracking of required safety trainings/compliance.

Accepting calls and emails from residents and employees for work orders & other assistance, displaying good judgment and excellent telephone etiquette.

Returning calls and emails within one business day; timeline is provided as to when work will be completed.

Entering work orders into the system accurately and completed by the end of the business day.

Support Director in managing/assigning work orders to technicians.

Maintains pertinent records, reports, and studies. Also, maintains and tracks inventory.

Maintains a high level of customer service for residents, guests, and other departments.

Ensure that community is in State and Federal compliance and track various renewal dates.

Performs other duties as assigned by the director.

QUALIFICATIONS:

At least three-year experience as a Coordinator, preferably in the plant operations department in a retirement and/or healthcare setting

Strong written and verbal communication skills

Excellent organizational skills

Works cooperatively with peers and is a team player.

Strong computer knowledge, including Microsoft Word, Excel, and Outlook. Knowledge of Access a plus.