Activities Coordinator #122

Cal Am; Gold Canyon (AZ); On-site; USD 28,000 - 30,000; Full time

Job summary

Cal-Am Properties, Inc. seeks an Activities Coordinator to oversee on-site activities and events, fostering a sense of community for residents and enriching their lifestyle. The role requires experience in recreation and an energetic, positive attitude.

Compensation is $20.00–$21.00 hourly, with benefits and a Monday–Friday schedule, occasional evenings. The position involves coordinating services, negotiating contracts, and maintaining event records, with potential changes as business needs

Qualifications

• At least three years of experience as an event planner.
• Bachelor's Degree in hospitality management or equivalent training/experience.

Responsibilities

• Evaluate and select providers of services according to customer requirements.
• Negotiate contracts with service providers, suppliers, and vendors.
• Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, and event security.
• Plan and develop programs, agendas, budgets, and services according to customer requirements.
• Maintain records of events, including financial details.
• Conduct post-event evaluations to determine how future events could be improved.

Skills

Recreation experience

Energetic attitude

Event planning

Education

Bachelor's Degree in hospitality management

Job description

Formed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States. Through teamwork and dedication, our staff are valued as an important component to our total success. Everyone at Cal-Am is continually working today for tomorrow’s lifestyle ensuring those we serve have an unparalleled experience of the highest quality.

ACTIVITIES COORDINATOR

We are currently seeking an Activities Coordinator to oversee our activities and events. In this role, you will organize on-site activities, seeking to build a sense of community while enriching the lives of our residents. Applicants should have some experience in recreation as well as an energetic, positive attitude.

Compensation: $20.00 - $21.00 Hourly
Benefits: Medical, Dental, Vision, Vacation and Sick, 401K
Schedule: Monday through Friday, 8:00 AM to 4:00 PM. Flexibility is required, as occasional evening events may be scheduled during the season.

Responsibilities

• Evaluate and select providers of services according to customer requirements.
• Negotiate contracts with service providers, suppliers, and vendors.
• Monitor event activities to ensure compliance with applicable regulations and laws, the satisfaction of participants, and the resolution of any problems that arise.
• Inspect event facilities to ensure that they conform to customer requirements.
• Confer with staff at event sites to coordinate details.
• Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing, and event security.
• Consult with customers to determine objectives and requirements for events such as meetings, conferences, and conventions.
• Meet with sponsors and organizing committees to plan, scope, and format events, establish and monitor budgets, or review administrative procedures and event progress.
• Review event bills for accuracy and approve payments.
• Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
• Plan and develop programs, agendas, budgets, and services according to customer requirements.
• Maintain records of events, including financial details.
• Conduct post-event evaluations to determine how future events could be improved.
• Takes appropriate disciplinary action in response to insubordination, misconduct, and lackluster performance.
• Thoroughly documents employee/resident incidents as they arise.
• Position duties and work schedule may change according to business needs at any time or as instructed by management.
• *The Company reserves the right to add or change duties at any time.

Job Qualifications

• Experience: At least three years of experience as an event planner.
• Education: Bachelor's Degree in hospitality management or the equivalent in training and experience.