ACIC Receptionist

Allen County Schools; Scottsville (KY); On-site; USD 25,000 - 35,000; Full time

Job summary

Allen County Schools seeks a Receptionist in Scottsville, KY. The successful candidate will operate a telephone switchboard and perform a variety of clerical tasks including greeting and directing visitors. A high school diploma or G.E.D. and clerical experience are required.

The role involves maintaining records and providing information to the public, ensuring efficient office operations in a school environment.

Qualifications

• High school diploma, G.E.D. Certificate or progress towards obtaining a G.E.D.
• One year of general clerical experience.
• Experience with public contact and operating a switchboard.

Responsibilities

• Operate a switchboard and provide routine information.
• Perform various clerical duties including sorting and distributing mail.
• Greet and direct visitors to appropriate departments.
• Maintain telephone personnel directory and perform related duties.

Skills

Operation of telephone switchboard

Interpersonal skills using tact, patience and courtesy

Basic computer operation

Correct English usage

Education

High school diploma or G.E.D.

Tools

Office equipment (typewriter, calculator, copier)

Job description

SUMMARY CLASS TITLE: RECEPTIONIST

Job Code: 7791
180 Days
7.00 Hours a Day

BASIC FUNCTION

Operate a telephone switchboard at District or school-site office; perform receptionist, clerical and mail distribution duties; provide routine information to the public; perform receptionist duties, greeting and directing visitors.

REPRESENTATIVE DUTIES

• Operate a switchboard; provide routine information and assistance; receive incoming calls and make necessary connections to school or District office or individual; take and transmit information and messages as requested.
• Perform a variety of clerical work as assigned including posting and maintaining records, typing and duplicating materials, receiving, sorting and distributing mail, preparing bulk and certified mail and maintaining postage records; assist other offices with a variety of clerical duties as directed.
• Greet, screen and direct visitors to appropriate departments; provide routine information to the public.
• Prepare, duplicate, assemble and distribute materials; maintain telephone personnel directory as assigned.
• File and type routine lists, records, reports and correspondence.
• Operate a variety of office equipment including typewriter, postage meter, calculator and copy machine.
• Distribute forms and applications; assist in completion and verify accuracy and completeness.
• Assure the switchboard is covered during working hours; train and provide work direction to substitutes and student workers.
• Contact police, security, fire and medical personnel as procedures require.
• Perform related duties as assigned.

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF

• Operation of telephone switchboard.
• Modern office practices, procedures and equipment.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Basic computer operation.
• Basic math.
• Postage regulations.
• Interpersonal skills using tact, patience and courtesy.
• Record-keeping techniques.

ABILITY TO

• Operate an assigned switchboard at District or school-site office.
• Perform receptionist, clerical and mail distribution duties.
• Provide information in a clear and understandable manner.
• Work independently with constant interruptions.
• Receive the public tactfully and courteously.
• Operate office equipment including typewriter, calculator, copier and postage machine.
• Type at an acceptable rate of speed.
• Understand and follow oral and written directions.
• Establish and maintain cooperative and effective working relationships with others.
• Maintain records and files.
• Work confidentially with discretion.Communicate effectively both orally and in writing.
• Basic math.

EDUCATION AND EXPERIENCE

Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and one year of general clerical experience, including typing, public contact and the operation of a switchboard.