Receptionist

Broken Arrow Public Schools; Broken Arrow (OK); On-site; USD 16,000 - 19,000; Full time

Job summary

Broken Arrow Public Schools is seeking a Site Receptionist for the Instructional Services/Assigned Site. reporting to the Principal, this 9-month contract position requires a High school diploma or GED and 1-3 years of general office experience.

The role involves managing a multi-line switchboard, greeting visitors, and performing clerical tasks with a focus on accuracy and professionalism. Ideal candidates will be computer literate with excellent interpersonal skills and a detail-oriented

Qualifications

• High school diploma or GED required.
• 1-3 years general office experience preferred.
• Computer literacy and strong interpersonal skills; highly accurate and detail-oriented.

Responsibilities

• Operates multi-line switchboard and screens calls.
• Receives visitors and enforces district visitor policy.
• Assists with clerical duties: typing, mailings, photocopying, and messages.
• Supports site substitutes and organizes materials.
• Prepares and compiles reports and maintains office records.

Skills

Computer literacy

Interpersonal skills

Detail-oriented

Education

High school diploma or GED

Job description

JOB TITLE: Site Receptionist

DEPARTMENT: Instructional Services/Assigned Site

REPORTS TO: Principal

FLSA STATUS: Non-Exempt

EMPLOYMENT STATUS: 9-month Contract

SALARY: Based on Experience, $11.37 - $13.46

Minimum Job Requirements

• Education: High school diploma or GED
• Experience: 1 -3 years general office
• Skills: Computer literacy required; excellent interpersonal skills; highly accurate and detail-oriented

ESSENTIAL JOB FUNCTIONS

These statements are intended to describe the responsibilities assigned to the position and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.

• Operates multi-line switchboard.
• Receives and screens all incoming calls; routes calls to appropriate staff and supplies information to callers.
• Receives visitors, obtains name and nature of business. Follows and enforces district policy on visitor check-in.
• Answers inquiries from parents/guardians and school officials using BOE guidelines and state approved codes.
• Performs clerical duties such as typing correspondence, sorting and delivering messages, photocopying, assisting with large mailing projects.
• Helps distribute and organize items for site substitutes.
• Assists in report data compilation and preparation.
• Maintains office records and supplies.
• Assists other staff as needed on special projects and performs other duties assigned by supervisor or administrator.
• Performs other duties as assigned.

Essential Behavior

Ability to use sound judgment in any situation. Ability to deal successfully and rapidly with changes in assignments and properly respond to applicable correspondence/communication received. Ability to project a professional company image through in-person, phone, and electronic interaction. Ability to build and foster harmonious rapport and work cooperatively with District staff and the public while achieving the objectives and goals of the position. Ability to handle problematic and/or difficult situations professionally by communicating with the appropriate person.

Attendance Statement

Able to be in attendance for assigned responsibilities with 95% attendance.

Environmental Conditions

Primarily inside working conditions with no exposure to extreme environmental conditions.

Physical Standards

• Ability to lift/carry and manipulate objects and supplies of up to 10 lbs for up to 50 feet is frequently required; ability to lift/carry objects of 11-24 pounds for up to 50 feet is occasionally required
• Standing in place for short periods of time
• Walking as required to access equipment and perform responsibilities
• Sitting as required to complete tasks
• Use of hands to do fine finger work as in operating a computer
• Strong hand-eye coordination
• Talking and hearing as to communicate concerning job-related duties as assigned and communicate via telephone
• Close vision (clear vision at 20 inches or less) with or without correction
• Distance vision (ability to identify and distinguish colors)
• Peripheral vision, depth perception and ability to adjust focus