ACGME Multi-Fellowship Coordinator – Pediatrics

Gadgetspro; Los Angeles (CA); Hybrid; USD 4,890,000 - 7,411,000; Full time

Job summary

UCLA is seeking an experienced Fellowship Program Coordinator to provide comprehensive administrative leadership for ACGME-accredited fellowship programs. You will manage recruitment, onboarding, evaluations, educational activities, and accreditation reporting with a confidential, professional approach.

The role requires exceptional organization, collaboration with faculty, and ability to handle multiple priorities in a dynamic academic medical environment.

Qualifications

• Bachelor’s degree or equivalent experience/training.
• High initiative and independent judgment.
• Strong organizational and analytical skills with attention to detail.

Responsibilities

• Provide administrative leadership and operational support for fellowship programs.

Skills

Bachelor’s degree coordination

Initiative and independent judgment

Organizational and analytical skills

Interpersonal skills

Microsoft Office and web apps

Clear communication

Confidentiality

Adaptability

Professional development

Education

Bachelor’s degree in a related area or equivalent experience/training

Tools

Microsoft Office

Job description

Salary Range: $35.5 - 53.8 Hourly

Onsite or Remote

Flexible Hybrid

Work Schedule

Monday - Friday, 8:00am - 5:00pm

Duration: indefinite

Primary Duties and Responsibilities

The ACGME Fellowship Program Coordinator provides comprehensive administrative leadership and operational support for one or more ACGME-accredited fellowship training programs while ensuring compliance with Accreditation Council for Graduate Medical Education (ACGME) requirements, institutional policies, and regulatory standards. Serving as the primary administrative resource for program leadership, fellows, faculty, and institutional stakeholders, the coordinator oversees recruitment, onboarding, evaluations, educational activities, accreditation reporting, and day-to-day program operations.

The ideal candidate is highly organized, detail-oriented, and collaborative, with exceptional communication and project management skills and the ability to manage multiple priorities in a dynamic academic medical environment while maintaining professionalism and confidentiality.

Hourly Salary Range: $35.50 - $53.80

Job Qualifications

Required:

• Bachelor’s degree in a related area or equivalent experience/training
• High degree of initiative and independent judgment
• Excellent organizational and analytical skills; demonstrated attention to detail. Ability to complete work and meet established deadlines in an accurate and timely manner, and to prioritize short and competing deadlines
• Demonstrated interpersonal skills and ability to interact collegially with faculty, staff, learners, and outside contacts to carry out the mission of the educational program(s) or initiative(s)
• Proficient with Microsoft Office programs and web-based applications.
• Presents and expresses ideas and information clearly and concisely in a manner appropriate to the audience, whether oral or written. Actively listens to what others are saying to achieve understanding. Shares information with others and facilitates the open exchange of ideas and information.
• Manages confidential information discreetly and responsibly
• Open to change and new information; adapts behavior and work processes in response to new information, changing conditions, or unexpected obstacles. Acclimates quickly to new situations, warranting attention and resolution
• Demonstrated commitment to knowledge development/professional development

Preferred:

• 2+ years of experience coordinating an educational program(s) in an academic medical center, or equivalent professional experience/training
• Comprehensive understanding of UCLA policy and procedures

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.