Accounts Receivable Supervisor

Mount Rogers Community Services Board; Wytheville, Northern (VA, KY); On-site; USD 36,000 - 48,000; Full time

Job summary

Mount Rogers Community Services Board is seeking an Accounts Receivable Specialist to manage invoicing, collections, and reconciliations. You will post payments, analyze payer trends, and support month-end close.

Responsibilities include producing aging reports, identifying delinquencies, and coordinating with reimbursement and program teams to ensure accuracy. You will also supervise AR/AP technician and assist auditors.

Qualifications

• Associates degree in Accounting or related field required.
• Proficient in Microsoft Office applications.
• Ability to analyze large data sets.
• Knowledge of generally accepted accounting principles.
• Strong attention to detail and accuracy.
• Excellent verbal and written communication skills.

Responsibilities

• Oversee receipt and deposit of centrally received fees and revenues.
• Maintain AR cash records and reconcile to general ledger.
• Prepare monthly aging reports and analyze 90+ day balances.
• Identify uncollectible accounts and coordinate collections.
• Process credit card payments and reconcile receipt logs.
• Collaborate with reimbursement team to ensure AR integrity.
• Work with auditors on AR reporting and year-to-year changes.

Skills

Data analysis

Attention to detail

Verbal & written communication

Analytical thinking

Education

Associate degree in Accounting or related field

Tools

Microsoft Office

Excel

Accounting software

Job description

Responsible for managing the Agency accounts receivable process, including invoicing, collections and account reconciliation. Includes posting of all payment on fees for services, analyzing customer payment trends and assists with month end closing. Generates and provides payer and individual aging reports and communicates areas of concerns to appropriate management. Supervises the Accounts Payable / Accounts Receivable Technician, Coordinates with Reimbursement Department and Programs to ensure accuracy of the reports.

ESSENTIAL FUNCTIONS:

• To oversee and manage the receipt and deposit of all centrally received fees and contract sales revenues into the agency's bank account; the transfer of all those revenues into the Agency's central account in a timely manner; and the review and entry into the Agency's accounts receivable system of all deposits, charges, receipts and adjustments generated from program areas in order to maintain accurate accounts receivable balances.
• To maintain the accounts receivable cash records for the Agency's fees for services and contract sales program which would include reconciling the daily cash receipts to the electronic health record and the Agency general ledger ensuring all funds are accounted for.
• To prepare monthly reporting, which includes Aging Reports and ad hoc analysis of accounts within each aging category concentrating on balances greater than 90 days. Monitor collections by each funding source and interpret payment patterns and trends.
• Responsible for identifying possible uncollectible accounts. Follow up with reimbursement and program staff to inform of delinquent accounts and work toward a resolution.
• Responsible for write-off of uncollectable accounts in accordance with Agency reimbursement procedures and following a formal write off request, documenting reason for write off, evidence of collection efforts, customer's name, invoice date, amount and an authorized signature.
• To identify any accounts receivable, auditing, recording or accounting problems related to accounts receivable and to contact appropriate program personnel in order to correct such problems. Responsible for working with auditors on preparing reports, answering questions, analyzing changes from year to year and other necessary items.
• To take credit card payments by phone or in person, or accept cash from individuals who come to the administration office to pay in person. Responsible for ensuring the Agency receipt log is reconciled monthly to the financial accounting ledgers.
• To work closely with the agency reimbursement team to assure integrity of the Accounts Receivable system and to participate in special projects, training, and development activities as assigned or approved.

OTHER DUTIES:

• Other duties as assigned by supervisors.

QUALIFICATIONS:

• Proficient in Microsoft Office applications
• Ability to analyze large sets of data
• Knowledge of generally acceptable accounting principles
• High degree of familiarity with accounts receivable functions
• Excellent verbal and written communication skills
• Strong attention to detail with a dedication to accuracy

Associates degree in Accounting or related field required

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