Accounts Receivable Supervisor

Jobot; Longview (WA); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) with company matching

Paid vacation

Holidays

Sick leave

Training opportunities

Profit sharing up to $2,000

Job summary

Jobot seeks a Lead Accounts Receivable Operations professional to drive billing accuracy, mentor a high-performing AR team, and partner with project management and operations in a fast-paced multi-state industrial services environment.

The role oversees AR and billing functions, ensures timely invoicing, supports collections, and implements process improvements to achieve operational excellence and financial integrity.

Qualifications

• Bachelor's degree in Accounting or related field preferred
• Minimum of 3 years in accounts receivable, billing, or related function
• Minimum of 1 year supervisory experience coaching direct reports
• Proficiency with Microsoft Excel and accounting software

Responsibilities

• Oversee daily accounts receivable and billing operations, including invoice generation and distribution
• Ensure invoices align with contract requirements and company policies
• Support collections and resolve outstanding balances
• Coordinate with customers and internal teams to resolve billing discrepancies
• Train and mentor AR staff and maintain internal controls
• Prepare and modify time-and-material invoices
• Reconcile billing with job costs and investigate discrepancies
• Respond to inquiries and provide financial documentation as needed

Job description

Lead Accounts Receivable Operations for a Growing Industrial Services Organization

Salary: $70,000 - $85,000 per year

A bit about us

Take the lead in driving billing accuracy, mentoring a high-performing team, and making a direct impact on financial operations in a fast-paced environment.

Join a multi-state industrial services organization delivering specialized solutions in environmental services, industrial cleaning, construction, electrical, and hazardous waste management. With a strong commitment to safety, operational excellence, and customer satisfaction, the organization tackles complex projects across a wide range of industries while fostering collaboration, continuous improvement, and professional growth.

Why join us

• Competitive benefits package including medical, dental, vision, life insurance, and 401(k) with company matching
• Paid vacation, holidays, sick leave, training opportunities, and up to $2,000 annual profit sharing for qualifying employees
• Lead and develop an Accounts Receivable team while driving process improvements and operational excellence
• Collaborate with accounting, operations, and project management in a stable, team-oriented environment
• Build a long-term career with a growing multi-state industrial services organization committed to safety and innovation

Job Details

The Accounts Receivable Supervisor is responsible for overseeing and managing the Accounts Receivable (AR) and billing functions while providing administrative and accounting support to operations. This role ensures accurate and timely invoicing, supports collection efforts, supervises AR and billing activities, and serves as a key liaison between accounting, project management, and operations teams.

Duties and Responsibilities

Accounts Receivable & Billing Management

• Oversee daily accounts receivable and billing operations, including invoice generation, review, and distribution.
• Ensure invoices are prepared accurately and submitted in accordance with contract requirements and company policies.
• Support collection efforts by maintaining accurate billing and assisting with the timely resolution of outstanding balances.
• Coordinate with customers, project managers, operations, and internal departments to resolve billing discrepancies and facilitate project invoicing.
• Serve as the primary point of contact for customer billing inquiries and dispute resolution.
• Develop and improve billing procedures, documentation, and internal controls.
• Train, mentor, and provide day-to-day oversight of Accounts Receivable and Billing staff.
• Assist with implementing and maintaining billing processes within financial management systems.
• Prepare and modify time-and-materials (T&M) invoices.
• Review billing documentation from field operations to ensure accuracy and completeness.
• Reconcile billing documentation with job costs and investigate discrepancies.
• Process credit memos with appropriate approvals.

Administrative & Accounting Support

• Partner with accounting, operations, and project teams to ensure financial documentation is accurate, complete, and submitted on time.
• Respond to administrative, accounting, and billing-related inquiries.
• Research records and documentation to prepare reports, summaries, and financial information.
• Compile statistical and financial reports as needed.
• Maintain organized filing systems and financial records.
• Provide accounting and administrative support to multiple departments or regional offices, including billing, document preparation, recordkeeping, reporting, and data management.
• Assist with prevailing wage administration by researching requirements, maintaining records, and supporting compliance efforts.

General Responsibilities

• Maintain regular, punctual, and dependable attendance.
• Collaborate effectively in a team-oriented environment.
• Follow management direction while exercising sound judgment and initiative.
• Maintain confidentiality of financial and business information.
• Perform additional duties as assigned.

Education and Experience Qualifications

• High school diploma or GED required.
• Valid driver's license with the ability to meet company driving requirements.
• Minimum of 3 years of experience in accounts receivable, billing, or a related accounting function.
• Minimum of 1 year of supervisory experience, including managing, coaching, and overseeing the daily work of direct reports.
• Bachelor's degree in Accounting, Business, or a related field preferred.
• Experience with accounting software and a working knowledge of accounting functions, including accounts receivable, accounts payable, payroll, and job costing.
• Previous experience leading an Accounts Receivable team and managing billing processes strongly preferred.
• Proficiency with Microsoft Office Suite, particularly Excel.
• Experience in construction, industrial services, environmental services, or other project-based industries is preferred.
• Strong customer service, communication, and problem-solving skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Detail-oriented with a high level of accuracy and organization.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.