Accounts Receivable Specialist: Invoicing & Payments

Johnstone Supply; Birmingham (AL); On-site; USD 42,000 - 54,000; Full time

Job summary

Johnstone Supply in Birmingham, AL is seeking an Accounts Receivable Specialist to manage day-to-day AR duties and related administrative tasks within Operations.

You will prepare AR invoices, apply payments, reconcile banks, process credits and refunds, monitor aging accounts, and communicate with customers and management to resolve discrepancies, ensuring accurate records and timely cash flow.

Qualifications

• High School Diploma/GED required OR equivalent combination of education and experience.
• 1 year experience as a Bookkeeper, Accounts Receivable Clerk, or similar position.
• Associate or bachelor's degree in business, accounting or related field.
• 3 years related experience.
• Experience working in a wholesale or retail environment.
• Knowledge of accounting fundamentals sufficient to perform accounts receivable duties.
• Knowledge of business math (arithmetic, algebra, ratio, margin, discount, percentages, and interest computations).

Responsibilities

• Prepares and issues AR invoices and billings to customers. Ensures invoice accuracy and verifies that appropriate freight, taxes, service, and other charges are included.
• Receives payments and applies payments to customer accounts. Reconciles received payments against accounts and notes any discrepancies.
• Performs regular reconciliation of bank statements to ensure proper posting of all receipts.
• Processes warranty, return and other credits, discounts, and refunds and ensure that money is credited back to customer accounts.
• Regularly reviews aging report to identify accounts that are at risk for delayed or non-payment. Monitors customer accounts for non-payment, delayed payment, overpayment and other irregularities. Identifies accounts that are near or past due and communicates exceptions to management per company guidelines.
• Calls on accounts to encourage payment. Updates accounts with notes on when payment will be received. Maintains holds on delinquent accounts. Recommends accounts for collection to owner or manager.
• Contacts customers to resolve payment discrepancies. Seeks authorization for write-offs (e.g. service charges) from management per company guidelines.
• Prepares checks for bank deposit using approved company methods.
• Assists with reconciliation of cash drawer and processing deposits.
• Maintains accurate AR records and customer files. Reviews files, records, and other documents to obtain information or to respond to requests.
• Prepares and maintains various reports requested by management. Prints and distributes periodic financial reports.
• Assists with internal and external audit support if necessary.

Skills

Excel

Word

Accounting

Accounts receivable

Phone skills

Customer service

Attention to detail

Time management

Multitasking

Written communication

Organizational skills

Problem solving

Education

High School Diploma/GED

Associate or Bachelor's degree in business, accounting or related field

Tools

Microsoft Office Suite

Job description

Johnstone Supply in Birmingham, AL is seeking an Accounts Receivable Specialist to manage day-to-day AR duties and related administrative tasks within Operations.

You will prepare AR invoices, apply payments, reconcile banks, process credits and refunds, monitor aging accounts, and communicate with customers and management to resolve discrepancies, ensuring accurate records and timely cash flow.