Accounts Receivable Specialist

Shield Arms; Bigfork (MT); On-site; USD 48,000 - 64,000; Full time

Job summary

Shield Arms is seeking an Accounts Receivable specialist to manage daily cash flow and recording for multiple entities. The role emphasizes timely payments, accurate invoice processing, and maintaining up-to-date customer records.

You will post payments, create invoices, reconcile AR, generate monthly statements, and report receivables to the Sales Department. Strong Excel skills, attention to detail, and effective communication are essential.

Qualifications

• 3+ years relevant experience in similar position.
• Accounting knowledge is required.
• Experience in managing full Accounts Receivable cycle is required.
• Experience with software implementation is preferred.
• Strong analytical and Problem-solving skills.
• Drive to learn and grow within the role.
• High attention to detail.
• Proficiency in Microsoft Excel.
• Excellent communications skills in all formats (written, phone, face-to-face).

Responsibilities

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Create invoices according to company practices; submit invoices to customers.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Create correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Create reports regarding the status of customer accounts to the Sales Department or others as requested.
• Investigate and correct customer discrepancies in collaboration with staff.
• Reconcile accounts receivable on a regular basis.
• Generate monthly statements and send to customers.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Relays changes of information to appropriate employees.
• Reports status of receivables weekly in team meetings.

Skills

Excel

Analytical skills

Communication skills

Attention to detail

Problem-solving

Team collaboration

Tools

ERP systems

Job description

Job Description

Job Description

POSITION SUMMARY

The Accounts Receivable (AR) role is critical to the daily cash management and recording for multiple entities, ensuring payments are received on time and cultivating strong customer relations. Managing the A/R cycle for all entities including reporting, forecasting, invoice tracking, returns and customer credit management, new customer credit applications and receipt collection

PRIMARY RESPONSIBILITIES

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.


• Create invoices according to company practices; submit invoices to customers.


• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.


• Create correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.


• Create reports regarding the status of customer accounts to the Sales Department or others as requested.


• Investigate and correct customer discrepancies in collaboration with staff.


• Reconcile accounts receivable on a regular basis.


• Generate monthly statements and send to customers.


• Copies, files, and retrieves materials for accounts receivable as needed.


• Relays changes of information to appropriate employees.


• Reports status of receivables weekly in team meetings.

QUALIFICATIONS

• 3+ years relevant experience in similar position.


• Accounting knowledge is required.


• Experience in managing full Accounts Receivable Cycle is required.


• Experience with software implementation is preferred.


• Strong analytical and Problem-solving skills.


• Drive to learn and grow within the role.


• High attention to detail.


• Proficiency in Microsoft Excel.


• Excellent communications skills in all formats (written, phone, face-to-face).