Accounts Receivable Specialist I – Remote

Production Solutions, Inc.; Lanham (MD); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Comprehensive healthcare

Paid holidays

Remote work stipend

401(k) plan

Job summary

Production Solutions, Inc. is seeking an Accounts Receivable Specialist I to support accurate cash application, reconciliation, and client account maintenance in a remote role. The position emphasizes confidentiality, precision, and collaboration across Accounting, Billing, and internal partners.

You will handle diverse payments, prepare statements, maintain client records, and monitor cash projections while contributing to month-end close and client relationship success.

Qualifications

• High school diploma or equivalent.
• Minimum of three years of accounts receivable or related business experience.
• Proficiency in Microsoft Excel and Microsoft 365.
• Working knowledge of cash application, account reconciliation, collections, and general ledger support.
• Ability to handle confidential information with discretion.

Responsibilities

• Process and apply check, ACH, wire, and other electronic payments for client invoice and postage accounts.
• Identify incoming payments, research unapplied or unclear receipts, and resolve discrepancies with clients and internal partners.
• Prepare postage summaries, client deposit activity, escrow statements, and supporting cash receipt/disbursement records.
• Process approved bank transfers for client deposits and record related general ledger activity.
• Complete weekly cash reconciliations for operating and postage accounts.
• Prepare AR aging reports and communicate with clients regarding past-due balances.
• Maintain accurate client account information and supporting records.
• Monitor client payment instructions and renewals for tax certificates.

Skills

Microsoft Excel

Microsoft 365

Cash application

Account reconciliation

Collections

General ledger support

Confidential information handling

Education

High school diploma

Associate degree in accounting/finance/business

Tools

Sage Intacct

OneSource

Job description

Accounts Receivable Specialist I – Remote

Production Solutions, part of the Moore family of companies, is a leader in direct mail production management. We combine talented people, thoughtful problem-solving, and strong service to help clients execute successful fundraising and direct marketing programs.

Moore is a data-driven constituent experience management (CXM) company achieving accelerated growth for clients through integrated supporter experiences across all platforms, channels, and devices. We are an innovation-led company that is the largest marketing, data, and fundraising company in North America, serving the purpose-driven industry with clients across education, association, political, and commercial sectors.

We are seeking an Accounts Receivable Specialist I to support accurate and timely cash application, account reconciliation, collections, postage accounting, general ledger activity, and client account maintenance. This role handles confidential financial and client information and requires consistent accuracy, sound judgment, discretion, and follow-through.

What You’ll do:

• Process and apply check, ACH, wire, and other electronic payments for client invoice and postage accounts.
• Identify incoming payments, research unapplied or unclear receipts, and work with clients and internal partners to resolve discrepancies.
• Prepare postage summaries, client deposit activity, escrow statements, and supporting cash receipt and disbursement records.
• Process approved bank transfers for client deposits and accurately record the related general ledger activity.
• Complete weekly cash reconciliations for operating and postage accounts.
• Prepare the monthly accounts receivable trial balance and assigned balance sheet reconciliations.
• Record daily general ledger batches through approved system uploads and review information for completeness and accuracy.
• Prepare AR aging reports, document collection activity, and communicate professionally with clients regarding past-due balances.
• Maintain accurate client account information, payment instructions, credit documentation, and supporting records.
• Maintain client sales tax certificates and send timely renewal or expiration notices.
• Monitor expected receipts and client prepayment schedules to support daily cash projections and accurate account balances.
• Partner with Accounting, Billing, and other internal teams to resolve prepayments, account discrepancies, payment-processing issues, and month-end items.
• Maintain current client instructions and supporting documentation, follow established procedures and financial controls, and elevate issues or risks in a timely manner.
• Identify process gaps or recurring issues and recommend practical improvements that strengthen accuracy, efficiency, documentation, or service.

These are essential requirements for success in this role.Candidates should be prepared to provide clear examples demonstrating all six:

• Detail-oriented and analytical: You consistently produce accurate work, carefully review financial details, research discrepancies, and determine appropriate next steps within established guidelines.
• Proactive: You anticipate needs, follow up without waiting to be prompted, and raise issues before they become larger problems.
• Accountability and ownership: You take responsibility for your work, meet commitments, correct errors, and raise risks in a timely manner.
• Strong communication skills: You communicate clearly and professionally in writing and verbally with clients and internal partners.
• Collaborative mindset: You work constructively across Accounting, Billing, and other teams to resolve issues and support shared results.
• Ability to prioritize: You can organize competing tasks, manage recurring deadlines, and adjust as priorities change in a fast-paced environment.

Required Qualifications

• High school diploma or equivalent.
• Minimum of three years of accounts receivable, accounting, finance, cash application, or related business experience, or an equivalent combination of education and experience.
• Proficiency in Microsoft Excel and Microsoft 365.
• Working knowledge of cash application, account reconciliation, collections, general ledger support, and financial recordkeeping.
• Ability to handle confidential information with discretion and follow established financial controls and approval requirements.

Preferred Qualifications

• Associate degree in accounting, finance, business, or a related field.
• Experience with Sage Intacct, OneSource, or similar accounting and operational systems.

Why You’ll Thrive Here

• You value accurate work and understand how strong financial processes support clients and the business.
• You take ownership, stay ahead of deadlines, and communicate early when something needs attention.
• You enjoy solving problems and partnering across teams to reach a clear, timely resolution.
• You are comfortable balancing recurring responsibilities with changing priorities.

How We’ll Support you:

• Join the largest marketing and fundraising company in North America serving the nonprofit industry, where we prioritize innovation and professional growth.
• Collaborate with industry subject matter experts with over 5,000 employees across the enterprise.
• To help you stay energized, engaged, and inspired, we offer a wide range of benefits, including comprehensive healthcare, paid holidays, and generous paid time off so you can have the time and space to recharge, pursue your other passions, and be with the people you care about.

Employee Benefits

We offer a competitive benefits package: comprehensive major medical/dental/vision plans (coverage starts on the 1st day of the month following your start date) and employer-paid life insurance, AD&D, and short-term disability.

We also offer additional voluntary life insurance and voluntary long-term disability. A Flexible Time Off (FTO) policy, five sick days allowance, and 12 paid holidays. Optional benefit flex-spending account (medical and dependent care), a 401(k) plan, and $200 monthly tax-free reimbursement. The monthly work-from-home stipend is intended to support reasonable expenses incurred while working remotely. Eligible employees may use the stipend at their discretion for work-related expenses, including but not limited to internet service, cell phone usage, office supplies, headsets, and other equipment or resources that enhance productivity and support job performance.

Production Solutions is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Productions Solutions is a Moore company