Accounts Receivable Specialist - Housing & Rent

Paycom - ATS; Florida; On-site; USD 42,000 - 60,000; Full time

Job summary

Paycom - ATS is seeking an Accounts Receivable Specialist to manage rent payments, maintain tenant ledgers and reconcile AR accounts. You will generate periodic rent collection reports and coordinate with Housing staff on deposits and payment plans.

The role requires 2–3 years of AR experience, strong Excel skills, and experience with accounting software systems. This position is office-based in Florida with standard hours and month-end activity.

Qualifications

• Associate’s degree in Accounting preferred.
• 2–3 years of accounts receivable experience required.
• Experience in property management, housing, or rent-based accounting preferred.
• Proficiency in Microsoft Excel (data tracking and reconciliation).
• Experience with accounting software systems.

Responsibilities

• Process rent payments and post to tenant accounts.
• Generate AR and rent collection reports.
• Maintain tenant ledgers and rent rolls.
• Track aging, delinquency, and payment plans.
• Reconcile rent receivable accounts monthly.
• Coordinate with Housing staff on deposits and refunds.
• Assist with year-end closing and audits.

Skills

Accounts receivable

Excel proficiency

Accounting software

Attention to detail

Communication skills

Time management

Cross-department collaboration

Data confidentiality

Education

Associate degree in Accounting

Finance or Business Administration background

Tools

Accounting software systems

Spreadsheet software

Job description

Position SummaryThe Accounts Receivable (AR) Specialist is responsible for managing all incoming rent payments and maintaining accurate financial records related to tenant accounts. This position ensures timely payment processing, accurate lease data tracking, reconciliation of security deposits, and consistent monitoring of rent receivables. The AR Specialist works closely with the Housing and Finance teams to ensure compliance, accuracy, and strong internal controls.Key ResponsibilitiesRent Payment ProcessingReceive, log, and process all incoming rent payments (check, money order, electronic payments, etc.).Post payments accurately to tenant accounts in the accounting system.Ensure timely deposit of funds in accordance with agency policies.Track and follow up on returned or rejected payments.Accounts Receivable ManagementMaintain accurate tenant ledgers and rent rolls.Monitor outstanding balances and aging reports.Assist with delinquency tracking and reporting.Coordinate with the Housing staff regarding payment plans and past-due accounts.Perform monthly reconciliation of rent receivable accounts.Lease & Spreadsheet ManagementUpdate and maintain internal tracking spreadsheets with pertinent lease information.Ensure lease data aligns with accounting records and property management documentation.Generate periodic AR and rent collection reports as requested.Security Deposit ReconciliationTrack all security deposits received and disbursed.Reconcile security deposit accounts monthly.Process security deposit refunds in coordination with Boley Policy’s and Procedures.Ensure compliance with applicable housing regulations and agency policy regarding deposit handling.Compliance & DocumentationMaintain organized and accurate financial records.Ensure adherence to internal controls and accounting procedures.Support compliance with grant, funding, and housing program requirements.Assist in implementing process improvements to strengthen rent collection systems.Support year-end closing and audit preparation related to rent and AR accounts.QualificationsEducation & ExperienceAssociate’s degree in Accounting, Finance, Business Administration, or related field preferred.Minimum of 2–3 years of accounts receivable experience.Experience in property management, housing, or rent-based accounting strongly preferred.Knowledge & SkillsStrong understanding of accounts receivable principles.Experience processing rent payments and reconciling tenant accounts.Proficiency in Microsoft Excel (including data tracking and reconciliation).Experience with accounting software systems.Strong attention to detail and organizational skills.Ability to manage confidential financial information.Strong communication and follow-up skills.CompetenciesAccuracy and attention to detail.Accountability and integrity.Time management and ability to meet deadlines.Problem-solving and analytical thinking.Ability to work collaboratively across departments.Work EnvironmentPrimarily office-based role.May require occasional interaction with tenants regarding payment inquiries.Standard business hours with flexibility during month-end or audit periods.We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, or protected veteran status.Florida’s Care Provider Background Screening Clearinghouse helps ensure that caregivers, health workers, and educators meet Level 2 background screening standards before they can work with children, seniors, or other vulnerable groups. For more information, please visit https://info.flclearinghouse.com.