ACCOUNTS RECEIVABLE SPECIALIST (PT)

Paycom - ATS; West Chester (Chester County); Hybrid; USD 34,000 - 39,000; Part time

Benefits offered by this job

Prorated PTO

Retirement plan contribution

Job summary

University Student Housing, LLC, a nonprofit managing on-campus housing for West Chester University, seeks a part-time Accounts Receivable Specialist. You will process payments, perform reconciliations, and report daily current delinquency to keep accounts accurate.

Responsibilities include posting revenue, handling NSF/ACH payments, assisting the USH Leasing team with student inquiries, auditing summer housing payments, and maintaining AR records while following company policies and laws.

Qualifications

• Bachelor’s degree in accounting or finance preferred; equivalent experience considered.
• Experience with accounting or bookkeeping required.
• Excellent attention to detail and strong analytical abilities.
• Experience handling financial data; ability to identify and resolve discrepancies.
• Strong customer service focus and effective communication skills.

Responsibilities

• Process payments and reconcile accounts in the property management system.
• Post revenue, credits, and payments (checks, credit cards, ACHs).
• Audit and reconcile daily data to bank deposits and statements.
• Maintain delinquency reports and communicate with residents and guarantors.
• Assist Leasing team with student account questions via email/phone.

Skills

Attention to detail

Analytical skills

Customer service

Communication skills

Interpersonal skills

Education

Bachelor’s degree in accounting or finance

Tools

MS Excel

Pivot tables

VLOOKUP

MS Outlook

Teams

Job description

University Student Housing, LLCAccounts Receivable Specialist (Part-Time)***We are proud to offer a competitive rate of $25–$28 per hour, commensurate with experience and qualifications. This position includes prorated paid time off and a 9.29% employer contribution to the retirement plan, at no cost to the employee.***To be considered for this position you will need to apply via our website, https://www.wcufoundation.org/page/careers.University Student Housing, LLC, a non-profit organization that manages on-campus housing for West Chester University, is currently searching for a part-time Accounts Receivable Specialist to join our team! The Accounts Receivable Specialist is primarily responsible for processing payments, completing scheduled reconciliations, and daily reporting of current delinquency. The Accounts Receivable Specialist is responsible for ensuring payments are processed within a timely manner, policies and procedures are consistently adhered to, accurate data entry, and reconciliation of the daily work to bank.Essential Job Functions:Ensure all revenue, credits, and payments (check, credit card, employee rent credits, tripling credits, etc.) are posted correctly to the property management software system.Process NSF/returned checks, ACHs, and chargebacks. Process telephone credit card payments as needed.Assist the USH Leasing team with student account questions via email or phone call, including investigation of failed or returned payments.Responsible for auditing summer housing bookings and processes daily, including processing of summer housing payments and assisting the USH Leasing and Operations teams with summer billing.Audit lease terminations weekly and review accounts after the end of each semester.Ensure bank deposits are made and recorded in a timely manner.Process ACH and credit card student refunds in property management software.Perform a weekly reconciliation of data entered to the property management software and the deposits into the bank and credit card systems.Oversee settlement plans, ensuring all monthly payments are processed and followed up when needed. Maintain contact with former residents and guarantors through daily and weekly email and telephone communications to ensure payments are collected within a timely manner. Work with the USH Operations team to collect settlement payments.Maintain the accuracy of the delinquency reports for all communities daily and send to full staff weekly.Ensure all rent is collected as due and that all charges are posted correctly to the property management software.Conduct daily auditing of all transactions posted to the property management software to ensure accuracy.Maintain accurate resident database, accounts receivable records.Follow company policies regarding collection of rent, reporting, delinquent rent collection and charges.Ensure compliance with Fair Housing and all other applicable laws and regulations.Keep delinquency to a minimum and enforce company policies in that area.Contribute to team effort by accomplishing related tasks and other duties as assigned or needed.Job Requirements/Qualifications:Bachelor’s degree in accounting or finance preferred or any equivalent combination of training and work experience which provides the required knowledge, skills and abilities.Accounting and/or bookkeeping experience required.Excellent attention to detail.Experience working with financial data.Strong analytical skills and ability to identify and resolve discrepancies in account transactions.Must demonstrate a strong customer service focus to foster cooperative relationships both internally and externally.Effective oral and written communication skills.Must have a high level of interpersonal skills to handle sensitive and confidential information and situations.Proficiency in MS Office (Word, Outlook and Teams with strong Excel skills (Pivot tables and VLOOKUP experience is helpful).Ability to work independently, and to organize and prioritize work within reporting deadlines.Typical Work Conditions:Work is performed in an office and/or remote (1 day/week) environment at manager’s discretion and time of year.May work additional hours as needed.Regularly travel between communities.Frequent interaction with staff during workday.Use of personal devices (cell phone, personal computer, etc…) may be necessary on occasion to maintain business operations.Typical Physical Demands:Regular use of hands to manipulate office tools and equipment, phones, and computer keyboard.May lift and move office supplies up to 20 pounds.May stand, reach with hands and arms, stoop, and squat to file.Walk interior and exterior of all communities, including steps.See to read a variety of materials.Hear and speak to exchange information.To be considered for this position you will need to apply via our website, https://www.wcufoundation.org/page/careers.University Student Housing, LLC is an Equal Opportunity Employer. Applicants for positions are considered without regard to race, creed, color, country of origin, sex, age, citizenship, disability, sexual orientation or any other protected characteristics established by law.