Accounts Receivable Specialist: Drive Cash Flow & Accuracy

D Otani Produce Inc; Honolulu (HI); On-site; USD 34,000 - 41,000; Full time

Job summary

D Otani Produce Inc, located in Honolulu, HI, is seeking an Accounts Receivable Specialist to manage invoicing, payments, and reconciliations in a fast-paced wholesale environment. The role requires attention to detail, collaboration with Sales, Customer Service, Operations, and Accounting, and adherence to internal controls.

The successful candidate will handle billing, cash applications, and aging reports, ensuring accurate records and timely collections.

Qualifications

• Associate's degree in Accounting, Finance, Business Administration, or related field.
• Minimum of two (2) years of Accounts Receivable, accounting, or related financial operations experience.
• Proficiency in Microsoft Excel, Outlook, and Word. Experience using accounting software or an ERP system.
• Experience in wholesale distribution, produce, foodservice, logistics, or a high-volume commercial environment.
• Experience with ACH, wire transfers, credit card payments, and other electronic payment methods.
• Experience working with ERP systems in a high-volume transactional environment.

Responsibilities

• Generate and distribute customer invoices accurately and timely.
• Process customer payments received by check, ACH, wire transfer, credit card, and other payment methods.
• Apply payments accurately to customer accounts.
• Prepare and reconcile daily cash receipts and bank deposits.
• Maintain accurate customer account records.
• Monitor accounts receivable aging reports and identify overdue accounts.
• Contact customers regarding outstanding balances while maintaining professional customer relationships.
• Investigate and resolve customer billing discrepancies, deductions, short payments, and unapplied cash.
• Process customer credit memos, adjustments, and refunds with appropriate approvals.
• Coordinate with Sales, Customer Service, and Operations to resolve billing and payment issues.
• Recommend customer credit holds or releases based on established company policies.
• Reconcile Accounts Receivable subledger to the General Ledger.
• Prepare journal entries related to Accounts Receivable transactions.
• Assist with month-end and year-end closing activities.
• Prepare AR aging reports and other management reports.
• Assist with annual financial audits by providing supporting documentation.
• Maintain compliance with company accounting policies and internal controls.

Job description

D Otani Produce Inc, located in Honolulu, HI, is seeking an Accounts Receivable Specialist to manage invoicing, payments, and reconciliations in a fast-paced wholesale environment. The role requires attention to detail, collaboration with Sales, Customer Service, Operations, and Accounting, and adherence to internal controls.

The successful candidate will handle billing, cash applications, and aging reports, ensuring accurate records and timely collections.