Accounts Receivable Specialist: Billing & Cash Application

QXO; Sanford (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k) with employer match

Medical, dental, and vision insurance

Paid Time Off

Job summary

QXO is seeking an Accounts Receivable Specialist to support billing, payment processing, and records integrity. You will apply customer payments, resolve routine discrepancies, and maintain AR records across systems, collaborating with Sales, Field Operations, and internal teams to ensure accurate, timely transactions.

Ideal candidates have a basic accounting background, strong attention to detail, and the ability to work independently while coordinating with teammates.

Qualifications

• High school diploma or equivalent required; associate degree in Accounting, Finance, or related field preferred.
• 0–2 years of accounts receivable, accounting, finance, billing, cash application, or related experience preferred.
• Familiarity with ERP or financial systems preferred.

Responsibilities

• Process and maintain accounts receivable transactions accurately and timely.
• Apply customer payments, credits, adjustments, and other transactions to appropriate accounts.
• Review customer accounts for accuracy and identify routine discrepancies.
• Research unapplied cash, short payments, overpayments, and other basic account issues.
• Maintain accurate customer account information within company financial systems.
• Process routine account adjustments according to established procedures and approval requirements.
• Maintain organized electronic records and supporting documentation.
• Follow established Accounts Receivable policies and procedures.
• Apply customer payments received through checks, ACH, wire transfers, credit cards, and other approved methods.
• Match remittance information to appropriate customer accounts and invoices.
• Research routine payment application discrepancies.
• Identify missing remittance information and follow up with appropriate teams or customers.
• Maintain accurate records of payment activity.
• Escalate complex or unidentified payments appropriately.
• Respond to routine customer questions regarding invoices, payments, balances, and account activity.
• Provide invoice copies, statements, and supporting documentation as requested.
• Research basic billing and payment discrepancies.
• Coordinate with Sales, Credit, and other internal teams to resolve customer account questions.
• Maintain professional and responsive communication with customers.
• Escalate complex account concerns to more experienced team members or leadership.
• Assist with customer account reconciliations.
• Research outstanding balances and transaction discrepancies.
• Support preparation and distribution of customer statements.
• Assist with reviewing aging and accounts receivable reports.
• Support month-end Accounts Receivable activities as assigned.
• Maintain accurate documentation supporting account balances and transactions.
• Follow company financial policies, internal controls, and established AR procedures.
• Maintain confidentiality of customer and company financial information.
• Assist with audit documentation requests as needed.
• Develop proficiency with company financial and AR systems.
• Participate in training and continuous improvement activities.
• Perform additional duties and projects as assigned.

Skills

Attention to detail

Communication skills

Data entry

Customer service

Time management

Education

High school diploma or equivalent

Associate degree in Accounting, Finance, or related field

Tools

ERP systems

Excel

Outlook

Job description

QXO is seeking an Accounts Receivable Specialist to support billing, payment processing, and records integrity. You will apply customer payments, resolve routine discrepancies, and maintain AR records across systems, collaborating with Sales, Field Operations, and internal teams to ensure accurate, timely transactions.

Ideal candidates have a basic accounting background, strong attention to detail, and the ability to work independently while coordinating with teammates.