Accounts Receivable Specialist

ELECTRO SWITCH BUSINESS TRUST; Weymouth (MA); On-site; USD 50,000 - 68,000; Full time

Job summary

Electro Switch Business Trust is seeking an Accounts Receivable Specialist to support the Accounting team in Weymouth, MA. You will process payments, maintain customer accounts, and assist with collections, RAs, and billing tasks.

The role requires a solid foundation in accounts receivable, careful data entry, and the ability to work with ERP systems and MS Office. Join a collaborative finance team in a manufacturing environment.

Qualifications

• Associate degree in Accounting, Finance, or a related field preferred.
• Previous accounts receivable or cash application experience preferred.
• Proficiency with MS Excel and Word.
• Strong organizational, communication, and problem-solving skills.
• Ability to learn ERP systems and work in a team.

Responsibilities

• Process and apply customer payments by check, ACH, wire, and credit card.
• Contact customers regarding overdue balances and assist with collections.
• Maintain accurate customer accounts and research payment discrepancies or account-related issues.
• Verify AR and cash control sheets daily with spreadsheets.
• Prepare return authorizations (RAs) and associated billing activities.
• Print and distribute invoices and related reports.
• Prepare customs documentation for international shipments.
• Upload AR invoices to customer portals as necessary.
• Assist with account reconciliations and accounts payable processing.
• Cross-train on additional Accounting department responsibilities and provide team coverage as needed.

Skills

Excel

Communication

Organizational skills

Problem-solving

Teamwork

Education

Associate degree

Tools

Syteline ERP

Job description

Position SummaryThe Accounts Receivable Specialist provides clerical and administrative support to the Accounting department. This position is primarily responsible for processing and applying customer payments, supporting daily billing activities, maintaining accurate customer accounts, and assisting with credit and collection activities. The position reports to the Accounting Manager.Essential Functions and ResponsibilitiesProcess and apply customer payments received by check, ACH, wire transfer, and credit card to the appropriate customer accounts and invoices.Contact customers regarding overdue balances and assist with assigned collection activities.Maintain accurate customer account information and research payment discrepancies or account-related issues.Verify accounts receivable and cash control sheets daily, including all associated spreadsheets.Research, prepare, and distribute return authorizations (RAs), as required.Process customer credit card transactions.Complete daily customer shipment closings and billing activities.Print and distribute invoices and related reports, as required.Prepare customs documentation and other required paperwork for international shipments.Upload accounts receivable invoices to customer portals, as necessary.Assist with account reconciliations and accounts payable processing.Perform filing, data entry, and other clerical accounting duties.Cross-train on additional Accounting department responsibilities and provide team coverage as needed.Perform other related duties as assigned.Knowledge, Skills, and ExperienceAssociate degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent education and relevant experience will also be considered.Previous accounts receivable, cash application, bookkeeping, or related clerical accounting experience preferred.Entry-level candidates with relevant education, strong attention to detail, and a willingness to learn are encouraged to apply.Basic proficiency with Microsoft Excel and Word.Ability to accurately enter, review, and maintain financial data.Strong organizational, communication, and problem-solving skills.Ability to manage routine tasks, meet deadlines, and work effectively as part of a team.Experience in a manufacturing environment is helpful but not required.Experience with Syteline or another ERP/accounting system is a plus.Training and RequirementsComplete all required company orientation and general safety training.Complete department-specific training on accounts receivable procedures, customer accounts, reporting, and Syteline.Physical RequirementsAbility to remain in a seated position and work at a computer for extended periods.Ability to perform repetitive computer and data-entry tasks.Ability to perform the essential functions of the position with or without reasonable accommodation.Work EnvironmentWork is performed in a professional office environment.Regular use of computers, phones, printers, and other standard office equipment.Regular exposure to typical office noise and activity.