Accounts Receivable Specialist

Briefly; United States; Remote; USD 45,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented Accounts Receivable Specialist to manage financial transactions and ensure seamless operations. This role involves handling payment postings, client collections, and supporting onboarding processes for new clients and attorneys. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional communication skills and the ability to manage multiple tasks effectively. If you are passionate about delivering excellent client service and have a keen eye for detail, this opportunity offers a dynamic work environment where your contributions will significantly impact the firm's financial success.

Qualifications

• Experience in managing financial transactions and accounts receivable.
• Strong organizational skills with a focus on accuracy and detail.

Responsibilities

• Manage A/R inbox and respond to inquiries from clients and staff.
• Post payments accurately and follow up on outstanding invoices.
• Assist with client onboarding and support billing operations.

Skills

Verbal and written communication

Attention to detail

Time management

Client service

Multi-tasking

Education

Bachelor’s degree in accounting, finance, or business

3+ years of collections experience

Tools

Bill4Time

Aderant

QuickBooks

Microsoft Office Suite

Job description

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Base pay range

$45,000.00/yr - $60,000.00/yr

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Senior People Leader | People Culture Focus | 14+ years experience offering HR support for startup to 500+ person global companies.

The Accounts Receivable Specialist plays a critical role in managing the firm’s financial transactions by handling all payment postings and client collections. The primary responsibilities include managing the A/R inbox, responding to inquiries from clients, staff, and attorneys, reconciling balances, posting daily payments, and following up on outstanding client balances. Success in this role requires exceptional attention to detail, the ability to multi-task with precision, and the discretion and independent judgment needed to navigate financial decisions in alignment with the firm’s best interests. This position reports directly to the Accounts Receivable Manager and collaborates closely with internal teams to ensure seamless financial operations.

***Ability to work pacific time business hours: 8 am to 5 pm pacific daily is very important ***

Essential Functions & Responsibilities

• Manage general inbox requests and provide support for additional tasks and projects as needed.
• Assist attorneys, staff, and clients with payment status inquiries across multiple platforms, including e-check, ACH/wire, check, and credit card transactions.
• Support new client onboarding by completing vendor onboarding forms and providing required documentation. Support new attorney onboarding and departing attorney offboarding.
• Post deposits and payments across all payment platforms with accuracy and efficiency.
• Proactively follow up on outstanding invoices, communicating payment expectations to clients to ensure timely resolution.
• Assist with the collection process including escalating past due clients and coordinating next steps to recover outstanding balances.
• Understand and manage IOLTA trust transactions, including assisting with fund transfers, notifying clients and attorneys of trust balances, and ensuring accurate deposit allocations.
• Research and resolve account disputes and billing discrepancies, escalating issues as necessary.
• Work closely with billing, conflicts, and accounting departments to support smooth financial operations.
• Maintain accurate and up-to-date A/R records, ensuring compliance with firm policies and industry regulations.

Core Competencies

• Experience with Bill4Time, Aderant, QuickBooks, and other billing software is a plus.
• Strong verbal and written communication skills, with the ability to provide exceptional client service via email and phone to clients, staff, and attorneys.
• Excellent organizational and time management skills, with a keen attention to detail and the ability to multi-task effectively.
• Proficiency in Microsoft Office Suite, particularly Teams, Outlook, Word, and Excel.
• Bachelor’s degree in accounting, finance, or business and/or 3+ years of collections experience, preferably within a law firm environment.
• Proficient in technology with the capability to support and transition through a billing system implementation.
• Committed to excellence, with the ability to manage a high workload in a dynamic team.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Legal Services

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