Accounts Receivable Specialist�

Capitol Services; United States; Hybrid; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical plans

Dental and vision coverage

401k

Employee assistance program

Life insurance

Paid time off

Holidays

Hybrid work model

Gym access

Team events

Job summary

Capitol Services, an Austin-based company serving legal and financial professionals, is seeking an Accounts Receivable Specialist to join our finance team. The role supports the Finance department with AR duties and timely payment processing.

The successful candidate will handle invoice processing, postings, reconciliations, client communications, and data maintenance, working full-time from 8am–5pm CST, in Austin with a hybrid model.

Qualifications

• 1–2 years experience in accounts receivable or a similar accounting role.
• Knowledge of basic accounting principles and ERP systems.
• Proficient with MS Excel, Outlook and Word.
• Experience with Oracle NetSuite is preferred.

Responsibilities

• Audit and process customer payments (check, credit card, ACH).
• Post cash receipts daily and reconcile invoices.
• Record deposits and address discrepancies with bank activity.
• Research inquiries and respond professionally to clients.
• Update client account data and maintain documentation.
• Generate invoices and statements for clients.
• Monitor AR aging and follow up on past due accounts.
• Collaborate with Finance to improve AR processes.

Skills

Accounts receivable

ERP system

Excel

Outlook

Word

Oracle NetSuite

Communication skills

Time management

Tools

Oracle NetSuite

Job description

Capitol Services is currently seeking an Accounts Receivable Specialist to join our growing team Capitol Services was founded in 1978 and has become a leading provider of services to legal and financial professionals nationwide Our mission is to provide friendly high value and superior service to our clients amid a collaborative atmosphere that encourages a balanced work life experience for our employees Named one of the Best Places to Work by the Austin American Statesman we know that it takes the right mix of passion dedication and fun to make a well rounded workplace Joining the Capitol Services team means working with a best in class passionate team of professionals that truly cares about the work we do and the people we do it for If that sounds like an environment youd like to be a part of wed love to talk to you Capitol Services is an equal opportunity employer

About the role

You will be working in our Austin TX location supporting the Finance department with accounts receivable duties and accurately and timely completing payments by receiving processing verifying and reconciling invoices This role involves working full time from 8am to 5pm CST Monday through Friday

What you will do

• Audit and process customer payments including check credit card and ACH transactions
• Accurately post cash receipts into accounting system on a daily basis
• Process and record bank deposits reconcile to bank activity and address any discrepancies
• Research internal and external inquiries concerning account status and respond promptly and professionally to clients
• Update client account data in customer master files
• File maintain and distribute detailed Finance documents records and reports and ensure proper documentation
• Upload invoice information in customer payment portals and maintain accurate information
• Generate and distribute invoices and account statements to clients
• Monitor accounts receivable aging reports and follow up with clients on past due accounts
• Communicate with clients to resolve payment issues and negotiate payment plans if necessary
• Conduct credit checks and update credit limits for clients
• Collaborate with the Finance team to streamline and improve accounts receivable processes

Who you are

• You have 1 2 years experience in accounts receivable or a similar accounting role
• You have knowledge of basic accounting principles
• You have experience working with an ERP accounting system
• You are proficient in Microsoft software Excel Outlook and Word and interacting with Adobe PDF documents
• You have experience working with Oracle NetSuite
• Strong organizational and time management skills
• You have the ability to multi task and prioritize projects assignments
• You have strong attention to detail in data entry and financial recordkeeping and exhibit a reasonable sense of urgency
• Excellent communication skills
• You have excellent verbal and written communication skills
• You communicate in both a professional and friendly manner with clients coworkers correspondents and others
• You are eager to use new tools and learn new processes and technologies
• You can adapt to changing priorities while working in a fast paced and high volume environment
• You have strong problem solving skills to address any challenges that may arise
• You have the ability to retain and implement instruction and training
• You are open to learn and navigate our current processes and systems
• You are not afraid to ask questions
• You demonstrate a positive attitude
• You are courteous and polite especially when navigating through difficult conversations problems or complaints that may arise
• You are able to work in both a team and independent setting
• You tend to foster support and dependability towards your peers while also getting your individual tasks done within specific time constraints
• You are able to work during our regular business hours in our Austin office
• You are a punctual individual and able to follow an assigned work schedule
• You are able to maintain client confidentiality at all times
• You are able to remain in a stationary position 75 of the time

What we offer

• 2300 to 2500 hourly rate
• 3 medical plans to choose from including a 100 employer paid option for the employee
• 100 employer paid dental and vision benefits for the employee
• 401k with scheduled employer contribution
• Employer paid employee assistance program as well as life and long term disability insurance
• 4 weeks of paid time off annually which begins accruing upon hire and 10 paid holidays
• Encouraged work life balance including a hybrid working model with WFH equipment provided following successful training
• Access to building fitness center
• Office team events and learning development opportunities

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Equal Employment Opportunity EEO

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Family and Medical Leave Act FMLA

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