Accounts Receivable Specialist

Capitol Services, LLC; Austin, Northern (TX, KY); Hybrid; USD 65,904,000 - 71,635,000; Full time

Benefits offered by this job

Medical plans

Dental and vision benefits

401(k) retirement plan

EAP, life and LTD insurance

Paid time off (PTO) and holidays

Hybrid work model with WFH equipment

Job summary

Capitol Services, LLC in Austin, TX is seeking an Accounts Receivable Specialist to join our Finance team and manage payments, invoicing, and client communications. The role is full-time and based in our Austin office with a hybrid work model.

You will handle payments, postings, bank reconciliations, and AR aging while ensuring accuracy and confidentiality. We offer comprehensive medical plans, retirement benefits, and a supportive workplace culture.

Qualifications

• 1-2 years of experience in accounts receivable or a similar accounting role.
• Knowledge of basic accounting principles.
• Experience with an ERP accounting system.
• Proficiency in Microsoft Excel, Outlook and Word; ability to work with Adobe PDF documents.
• Preferred: experience with Oracle NetSuite.

Responsibilities

• Audit and process customer payments including check, credit card, and ACH transactions.
• Accurately post cash receipts into accounting system daily.
• Process and record bank deposits, reconcile to bank activity, and address discrepancies.
• Research inquiries concerning account status and respond promptly and professionally to clients.
• Update client account data in customer master files.
• File, maintain, and distribute Finance documents, records, and reports, ensuring proper documentation.
• Upload invoice information in customer payment portals and maintain accurate information.
• Generate and distribute invoices and account statements to clients.
• Monitor accounts receivable aging reports and follow up with clients on past due accounts.
• Communicate with clients to resolve payment issues and negotiate payment plans if necessary.
• Conduct credit checks and update credit limits for clients.
• Collaborate with the Finance team to streamline AR processes.

Skills

Accounts receivable

ERP systems

Microsoft Excel

Outlook

Microsoft Word

Oracle NetSuite

Tools

Oracle NetSuite

Job description

We don’t believe in automated phone systems. If you’re looking for a career and a company that fosters real, tangible relationships with clients and coworkers, you’re probably our kind of person! With Capitol Services, you will be able to work with people you know and trust. Under the continued leadership of our original co-founders, and due to a strong employee and customer-focused identity, Capitol Services is committed to our culture and the people who make us different.

“We have great people working at this company from coast to coast and I can always rely on my immediate team members and my team members in other offices to help and assist me when needed.” – Lucky Y. – Sacramento, CA

Join the Capitol Services Team

Named one of the “Best Places to Work” by the Austin American-Statesman, we know that it takes the right mix of passion, dedication, and fun to make a well rounded workplace. Joining the Capitol Services team means working with a best-in-class, passionate team of professionals that truly care about the work we do and the people we do it for. If that sounds like an environment you’d like to be a part of, we’d love to talk to you! Capitol Services is an Equal Opportunity Employer.

Applicants have rights under Federal Employment Laws.

Family and Medical Leave Act (FMLA)

Equal Employment Opportunity (EEO)

Employee Polygraph Protection Act (EPPA)

IMPORTANT NOTICE:

All Capitol Services recruitment communications come exclusively from @capitolservices.com email addresses and are supported by ClearCompany Talent Management. Please be cautious of job offers from other domains, messaging apps, or personal accounts.

Capitol Services is currently seeking an Accounts Receivable Specialist to join our growing team!

Capitol Services was founded in 1978 and has become a leading provider of services to legal and financial professionals nationwide. Our mission is to provide friendly, high-value, and superior service to our clients amid a collaborative atmosphere that encourages a balanced work-life experience for our employees.

Named one of the "Best Places to Work" by the Austin American-Statesman, we know that it takes the right mix of passion, dedication, and fun to make a well-rounded workplace. Joining the Capitol Services team means working with a best-in-class, passionate team of professionals that truly cares about the work we do and the people we do it for. If that sounds like an environment you'd like to be a part of, we'd love to talk to you! Capitol Services is an equal opportunity employer.

About the role: You will be working in our Austin, TX location supporting the Finance department with accounts receivable duties and accurately and timely completing payments by receiving, processing, verifying, and reconciling invoices. This role involves working full time from 8am to 5pm CST, Monday through Friday.

What you will do:

• Audit and process customer payments including check, credit card, and ACH transactions
• Accurately post cash receipts into accounting system on a daily basis
• Process and record bank deposits, reconcile to bank activity, and address any discrepancies
• Research internal and external inquiries concerning account status and respond promptly and professionally to clients
• Update client account data in customer master files
• File, maintain, and distribute detailed Finance documents, records, and reports, and ensure proper documentation
• Upload invoice information in customer payment portals and maintain accurate information
• Generate and distribute invoices and account statements to clients
• Monitor accounts receivable aging reports and follow up with clients on past due accounts
• Communicate with clients to resolve payment issues and negotiate payment plans if necessary
• Conduct credit checks and update credit limits for clients
• Collaborate with the Finance team to streamline and improve accounts receivable processes

Who you are:

• Experience: You have 1-2 years’ experience in accounts receivable or a similar accounting role. You have knowledge of basic accounting principles.
• Technical competencies: You have experience working with an ERP accounting system. You are proficient in Microsoft software (Excel, Outlook and Word) and interacting with Adobe PDF documents.
• Preferred: You have experience working with Oracle NetSuite.
• Strong organizational and time management skills: You have the ability to multi-task and prioritize projects / assignments. You have strong attention to detail in data entry and financial recordkeeping and exhibit a reasonable sense of urgency.
• Excellent communication skills: You have excellent verbal and written communication skills. You communicate in both a professional and friendly manner with clients, coworkers, correspondents, and others.
• Adaptable: You are eager to use new tools and learn new processes and technologies. You can adapt to changing priorities while working in a fast-paced and high-volume environment. You have strong problem-solving skills to address any challenges that may arise.
• Coachable: You have the ability to retain and implement instruction and training. You are open to learn and navigate our current processes and systems. You are not afraid to ask questions.
• Positive attitude: You demonstrate a positive attitude. You are courteous and polite, especially when navigating through difficult conversations, problems, or complaints that may arise.
• Team player: You are able to work in both a team and independent setting. You tend to foster support and dependability towards your peers while also getting your individual tasks done within specific time constraints.
• Reliable: You are able to work during our regular business hours in our Austin office. You are a punctual individual and able to follow an assigned work schedule. You are able to maintain client confidentiality at all times.
• Office environment: You are able to remain in a stationary position 75% of the time.

What we offer you:

• $23.00 to $25.00 hourly rate
• 3 medical plans to choose from including a 100% employer-paid option for the employee
• 100% employer-paid dental and vision benefits for the employee
• 401(k) with scheduled employer contribution
• Employer-paid employee assistance program, as well as life and long-term disability insurance
• 4 weeks of paid time off annually, which begins accruing upon hire, and 10 paid holidays
• Encouraged work-life balance including a hybrid working model with WFH equipment provided following successful training
• Access to building fitness center
• Office team events and learning development opportunities

Applicants have rights under Federal Employment Laws. Please review your rights below:

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“Every time I talk about my job and the awesome company I work for people want to know if we’re hiring!”– Christine J. – Austin, TX