Accounts Receivable Specialist

Fire Systems; Smyrna (GA); On-site; USD 42,000 - 54,000; Full time

Job summary

Fire Systems in Smyrna, GA is seeking an Accounts Receivable Specialist for an on-site, full-time role. You will manage customer accounts, generate invoices, apply payments, and keep receivable records up to date.

You will monitor aging, follow up on past-due accounts with professional communication, coordinate with internal teams to resolve billing discrepancies, reconcile accounts, and assist with month-end close. Strong Excel and ERP familiarity preferred.

Qualifications

• Experience reviewing aging reports and resolving discrepancies.
• Knowledge of accounts receivable processes and basic accounting principles.
• Effective communication with customers and internal teams regarding invoices and payments.
• Debt collection and negotiating payment arrangements.
• Invoicing accuracy and documentation management.
• Proficiency with accounting software/ERP and strong Excel skills.
• Attention to detail and ability to prioritize multiple tasks in a fast-paced environment.
• Experience in AR or accounting support; high school diploma required; further education an advantage.

Responsibilities

• Manage customer accounts and generate invoices.
• Apply payments and reconcile receivables.
• Monitor aging reports and follow up on past-due accounts.
• Coordinate with internal teams to resolve billing discrepancies.
• Prepare management reports and assist with month-end closing.

Skills

Analytical Skills

Finance knowledge

Communication skills

Debt Collection

Invoicing

Attention to detail

Organizational skills

Accounts receivable experience

Education

High school diploma

Accounting/Finance/Business coursework

Tools

ERP software

Excel

Job description

Company Description

At Fire Systems, we bring over 35 years of experience in fire protection, grounded in long-standing relationships, teamwork, and technical expertise. Our comprehensive services include inspections, maintenance, and installations for fire alarms, sprinkler systems, fire extinguishers, special hazard systems, exit lighting, kitchen hood systems, and mobile fire suppression systems. As a three-generation, family-owned and family-operated organization, we value integrity, reliability, and a strong service ethic. Team members join a company that takes pride in the quality of its work and the character of its workforce. Fire Systems is committed to helping protect clients' assets, property, and lives through dependable fire protection solutions.

Role Description

This full-time, on-site Accounts Receivable Specialist role is based in Smyrna, GA. The specialist will manage customer accounts, generate and send invoices, apply payments, and maintain accurate records of receivables. Daily responsibilities include monitoring aging reports, following up on past-due accounts through professional communication, and coordinating with internal teams to resolve billing discrepancies. The role also involves reconciling accounts, preparing reports for management, and supporting month-end closing activities related to accounts receivable. The specialist will contribute to efficient cash flow and support the finance team’s efforts to maintain strong customer relationships and compliance with company policies.

Qualifications

• Candidates should possess strong Analytical Skills to review aging reports, identify trends, and resolve account discrepancies.
• Candidates should possess Finance knowledge and experience with accounts receivable processes, including basic accounting principles.
• Candidates should possess effective Communication skills for engaging with customers and internal stakeholders regarding invoices and payment issues.
• Candidates should possess Debt Collection skills, including professional follow-up on past-due accounts and negotiation of payment arrangements.
• Candidates should possess Invoicing skills, including accurate invoice generation, billing adjustments, and documentation management.
• Proficiency with accounting or ERP software and strong Excel skills are beneficial.
• Attention to detail, organizational skills, and the ability to prioritize multiple tasks in a fast-paced environment are important.
• Prior experience in accounts receivable or an accounting support role is preferred; a high school diploma is required, and post-secondary education in accounting, finance, or business is an advantage.