Accounts Receivable Specialist

Express Employment Professionals - Cincinnati East; Santa Ana (CA); On-site; USD 32,000 - 36,000; Full time

Job summary

Express Employment Professionals - Cincinnati East is seeking an Accounts Receivable Specialist in Santa Ana, CA. The role handles customer invoicing, payment application, account reconciliation, and collections, collaborating with sales, operations, and other departments.

The ideal candidate has 2+ years in AR or accounting, strong Excel skills, and excellent numerical accuracy with professional customer communication. Apply through Express Employment Professionals.

Qualifications

• High school diploma or equivalent required.
• Associate degree in accounting or a related field preferred.
• 2+ years of accounts receivable or general accounting experience.
• Bilingual English/Spanish.
• Strong Microsoft Excel skills, including VLOOKUP, pivot tables, and basic formulas.
• Experience with QuickBooks, NetSuite, SAP, or similar accounting software preferred.
• Excellent numerical accuracy and attention to detail.
• Strong written and verbal communication skills with a professional customer service approach.

Responsibilities

• Generate and issue accurate customer invoices
• Apply incoming payments, including checks, ACH, credit cards, and wire transfers
• Monitor A/R aging and follow up on overdue balances
• Communicate with customers regarding invoices, payments, and account discrepancies
• Investigate and resolve billing discrepancies, credit memos, and customer inquiries
• Prepare and maintain A/R aging reports and other financial summaries
• Reconcile customer accounts and assist with month-end closing activities
• Maintain accurate records in the accounting system
• Collaborate with sales, operations, and other departments as needed
• Professionally handle and direct phone calls, emails, and in-person inquiries

Skills

Bilingual English/Spanish

Excel skills

Communication skills

Numerical accuracy

Multitasking

Education

High school diploma or equivalent

Associate degree in accounting or related field

Tools

QuickBooks

NetSuite

SAP

Job description

Accounts Receivable Specialist

$23.00–$26.50/hr DOE | Santa Ana, CA
Monday–Friday | 8:30 AM–5:00 PM

An company in thefood industry is seeking an experienced Accounts Receivable Specialist to manage customer invoicing, payment application, account reconciliation, and collections follow-up. This role offers the opportunity to take ownership of day-to-day A/R activities while working across sales, operations, and other departments. The ideal candidate brings 2+ years of accounts receivable or general accounting experience, strong Excel skills, excellent numerical accuracy, and professional customer communication. You will be applying through Express Employment Professionals, an award-winning staffing firm.

Accounts Receivable Specialist Responsibilities

• Generate and issue accurate customer invoices
• Apply incoming payments, including checks, ACH, credit cards, and wire transfers
• Monitor A/R aging and follow up on overdue balances
• Communicate with customers regarding invoices, payments, and account discrepancies
• Investigate and resolve billing discrepancies, credit memos, and customer inquiries
• Prepare and maintain A/R aging reports and other financial summaries
• Reconcile customer accounts and assist with month-end closing activities
• Maintain accurate records in the accounting system
• Collaborate with sales, operations, and other departments as needed
• Professionally handle and direct phone calls, emails, and in-person inquiries

Accounts Receivable Specialist Requirements

• High school diploma or equivalent required
• Associate degree in accounting or a related field preferred
• 2+ years of accounts receivable or general accounting experience
• Bilingual English/Spanish
• Strong Microsoft Excel skills, including VLOOKUP, pivot tables, and basic formulas
• Experience with QuickBooks, NetSuite, SAP, or similar accounting software preferred
• Excellent numerical accuracy and attention to detail
• Strong written and verbal communication skills with a professional customer service approach
• Ability to manage multiple priorities and meet deadlines
• Ability to work independently and as part of a team

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