Accounts Receivable Specialist

AppleOne Employment Services; Roseville (CA); On-site; USD 65,000 - 75,000; Full time

Job summary

A recruitment services company in California is seeking an Accounts Receivable Specialist to manage customer accounts and ensure timely collection of payments. Candidates should have at least 3 years of experience in accounts receivable, particularly in construction billing. The role requires strong communication skills and the ability to maintain professional relationships with clients. This position offers a salary range of $65,000 to $75,000 per year.

Qualifications

• 3+ years of accounts receivable experience, preferably in construction.
• Experience with construction billing processes and terminology.
• Ability to interpret billing-related contract terms.

Responsibilities

• Prepare and process invoices for construction projects.
• Monitor customer accounts for overdue payments.
• Serve as primary contact for billing inquiries.

Skills

Construction billing cycles

Accounts receivable management

Customer service

Negotiation

Document management

Education

High school diploma or equivalent

Associate's degree in Accounting or Finance

Job description

Base pay range

This range is provided by AppleOne Employment Services. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$65,000.00/yr - $75,000.00/yr

Overview

The Accounts Receivable Specialist is critical in managing customer accounts, ensuring timely collection of payments, and maintaining strong relationships with clients, subcontractors, and vendors. The ideal candidate will have experience with construction billing cycles, progress billing, and retention management.

Billing and Invoicing

• Prepare and process accurate invoices for construction projects, including progress billing and milestone payments
• Review and verify contract terms, change orders, and project documentation before invoicing
• Coordinate with project managers and field staff to ensure billing accuracy and completeness
• Manage retention billing and release of retained amounts upon project completion

Collections and Account Management

• Monitor customer accounts and aging reports to identify overdue payments
• Conduct collection calls and send payment reminders to customers in a professional manner
• Negotiate payment plans and resolve billing disputes with clients
• Maintain detailed records of all collection activities and customer communications
• Collaborate with project managers to resolve any project-related payment issues
• Reconcile accounts receivable ledger to ensure accuracy
• Prepare monthly aging reports and collection summaries for management
• Maintain organized filing system for contracts, invoices, and payment documentation
• Assist with month-end and year-end closing procedures

Customer Relations

• Serve as primary contact for customer billing inquiries and payment questions
• Work with customers to resolve discrepancies and payment issues promptly
• Maintain professional relationships with general contractors, property owners, and other clients
• Provide excellent customer service while ensuring company policies are followed

Compliance and Documentation

• Ensure compliance with lien laws and filing requirements
• Maintain proper documentation for warranty and retention releases
• Assist with preparation of sworn statements and lien waivers
• Support audit processes by providing necessary documentation and explanations

Education and Experience

• High school diploma or equivalent required; Associate's degree in Accounting, Finance, or related field preferred
• 3+ years of accounts receivable experience, preferably in construction or related industry
• Experience with construction billing processes and industry terminology preferred
• Knowledge of construction progress billing and retention tracking
• Ability to interpret billing-related contract terms, including payment schedules and change orders

Job Details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Accounting/Auditing and Project Management
• Industries: Construction and Accounting