Accounts Receivable Specialist

Interior Specialists, Inc; Plano (TX); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Short- and long-term disability

Life insurance

Flexible time off and holidays

Pet insurance

Job summary

Interior Specialists, Inc. in Plano, TX is seeking an Accounts Receivable Specialist to record customer transactions, monitor balances, and apply payments accurately. You will research debit/credit memos, maintain aging reports, and collaborate with billing to resolve discrepancies.

The role emphasizes timely cash application, cross-functional cooperation, and process improvement. A high school diploma is required; 2+ years in AR is preferred, with proficiency in accounting software and MS

Qualifications

• High school diploma or equivalent.
• Associate’s degree or relevant certification in accounting or finance is a plus.
• 2+ years of experience in accounts receivable, cash applications or a related financial role.
• Proficiency in using accounts receivable software and accounting systems.

Responsibilities

• Process day-to-day accounts receivable activities, including recording customer transactions and researching needs for debit or credit memos.
• Monitor and manage customer balances and aging reports; apply payments; reconcile on-account payments.
• Respond to invoicing inquiries and resolve discrepancies with relevant departments.
• Collaborate with billing to resolve discrepancies and support billing activities.
• Identify opportunities to streamline AR reconciliation and cash application processes.
• Maintain accurate billing records and document in systems.

Skills

MS Office

Attention to detail

Communication

Organizational skills

Teamwork

Education

Associate’s degree or relevant certification in accounting or finance

Tools

Accounting software

Job description

Looking to build your career and design your future? You have come to the right place. Summary The Accounts Receivable Specialist is responsible for the accurate and timely recording of customer transactions, monitoring outstanding balances, and processing cash applications. This role plays a critical part in supporting efficient cash flow and minimizing the aging of customer balances through strong accounts receivable practices. The position collaborates closely with cross-functional teams to address customer inquiries, resolve billing discrepancies, and support ongoing process improvements within the accounts receivable function.

Essential Functions

• Accounts Receivable Management: Perform day-to-day accounts receivable activities, including recording customer transactions and researching needs for debit or credit memos. Monitor and manage customer balances and aging reports. Apply customer payments accurately and promptly to customer accounts, including timely reconciliation and resolution of on-account payments.
• Invoice Inquiries and Discrepancies: Respond to inquiries from customers, internal teams, and other stakeholders in a prompt and professional manner. Investigate and resolve invoicing and payment discrepancies or disputes, coordinating with relevant departments as needed.
• Customer Relations: Collaborate with the billing team to resolve any billing discrepancies and support billing activities. Build and maintain positive relationships with customers, addressing invoice-related inquiries courteously and efficiently. Assist customers in resolving issues and facilitating successful payment collection.
• Process Improvement: Identify opportunities to streamline accounts receivable reconciliation and cash application processes and improve efficiency in procedures. Collaborate with team members to propose and implement process enhancements.
• Documentation and Record Keeping: Maintain accurate and organized billing records and documentation. Record billing-related information in appropriate systems and databases.
• Reporting and Analysis: Prepare accounts receivable and cash application reports and key performance indicators (KPIs) for management review. Provide insights on accounts receivable and cash application trends and potential improvements.

Skills & Qualifications

• High school diploma or equivalent.
• Associate’s degree or relevant certification in accounting or finance is a plus.
• 2+ years of experience in accounts receivable, cash applications or a related financial role.
• Strong attention to detail and accuracy in accounts receivable and cash application operations.
• Proficiency in using accounts receivable and cash application software and accounting systems.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively with cross-functional teams.
• Familiarity with financial regulations and compliance requirements related to invoicing and accounts receivable.

Job Competencies

• Basic technology skills, including MS Office Suite
• Strong communication skills, including written communication
• High level of organizational skills, time management skills, and ability to work effectively in a fast-paced environment to consistently meet deadlines
• Ability to take ownership of responsibilities and effectively handle interpersonal relationships with others

Work Environment and Physical Requirements

• Work performed in an office environment
• Ability to sit for an extended period and operate shared office equipment and keyboards

If you like working with a growing close knit team and helping home owners design the home of their dreams, come build your career with us!

Benefits

• Medical, dental, and vision coverage, including multiple plan options to fit your needs, covering both physical and mental health
• 401(k) with company match
• Short- and long-term disability
• Life insurance
• Access to a Flexible time off, 8 paid holidays, and additional leave benefits so you can recharge, rest, and focus on what matters most
• Access to supplementary optional benefits, including a company-sponsored weight loss management program and pet insurance

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, individual with disabilities, veteran status, gender identity or national origin.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, individual with disabilities, veteran status, gender identity or national origin.

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