Accounts Receivable Specialist

Interior-Specialists,-Inc; Plano (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Interior-Specialists,-Inc in Plano, TX is seeking an Accounts Receivable Specialist to manage day-to-day billing, cash applications, and balance monitoring. You will work with cross-functional teams to resolve discrepancies and ensure timely collections.

The ideal candidate has a high school diploma, 2+ years of relevant experience, and strong detail orientation. Proficiency in accounting software and MS Office is expected in a fast-paced, team-oriented office.

Qualifications

• High school diploma or equivalent.
• 2+ years of experience in accounts receivable or related financial role.
• Proficiency with AR and cash application processes.
• Strong attention to detail and accuracy.
• Experience with accounting software and MS Office.

Responsibilities

• Perform day-to-day accounts receivable activities, including recording customer transactions.
• Monitor and manage customer balances and aging reports.
• Investigate and resolve invoicing discrepancies or disputes.
• Apply customer payments accurately and reconcile accounts.
• Prepare AR and cash application reports and KPIs.
• Collaborate with billing and cross-functional teams.

Skills

Accounts receivable

Cash applications

MS Office Suite

Accounting software

Communication skills

Education

High school diploma or equivalent

Associate degree or relevant certification

Tools

Accounting software

Job description

Looking to build your career and design your future? You have come to the right place.SummaryThe Accounts Receivable Specialist is responsible for the accurate and timely recording of customer transactions, monitoring outstanding balances, and processing cash applications. This role plays a critical part in supporting efficient cash flow and minimizing the aging of customer balances through strong accounts receivable practices. The position collaborates closely with cross-functional teams to address customer inquiries, resolve billing discrepancies, and support ongoing process improvements within the accounts receivable function.Essential FunctionsAccounts Receivable Management:Perform day-to-day accounts receivable activities, including recording customer transactions and researching needs for debit or credit memos.Monitor and manage customer balances and aging reports.Apply customer payments accurately and promptly to customer accounts, including timely reconciliation and resolution of on-account payments.Invoice Inquiries and Discrepancies:Respond to inquiries from customers, internal teams, and other stakeholders in a prompt and professional manner.Investigate and resolve invoicing and payment discrepancies or disputes, coordinating with relevant departments as needed.Customer Relations:Collaborate with the billing team to resolve any billing discrepancies and support billing activities.Build and maintain positive relationships with customers, addressing invoice-related inquiries courteously and efficiently.Assist customers in resolving issues and facilitating successful payment collection.Process Improvement:Identify opportunities to streamline accounts receivable reconciliation and cash application processes and improve efficiency in procedures.Collaborate with team members to propose and implement process enhancements.Documentation and Record Keeping:Maintain accurate and organized billing records and documentation.Record billing-related information in appropriate systems and databases.Reporting and Analysis:Prepare accounts receivable and cash application reports and key performance indicators (KPIs) for management review.Provide insights on accounts receivable and cash application trends and potential improvements.Skills & QualificationsHigh school diploma or equivalent. Associate’s degree or relevant certification in accounting or finance is a plus.2+ years of experience in accounts receivable, cash applications or a related financial role.Strong attention to detail and accuracy in accounts receivable and cash application operations.Proficiency in using accounts receivable and cash application software and accounting systems.Excellent communication and interpersonal skills.Ability to work collaboratively with cross-functional teams.Familiarity with financial regulations and compliance requirements related to invoicing and accounts receivable.Job CompetenciesBasic technology skills, including MS Office SuiteStrong communication skills, including written communicationHigh level of organizational skills, time management skills, and ability to work effectively in a fast-paced environment to consistently meet deadlinesAbility to take ownership of responsibilities and effectively handle interpersonal relationships with othersWork Environment and Physical RequirementsWork performed in an office environmentAbility to sit for an extended period and operate shared office equipment and keyboardsIf you like working with a growing close knit team and helping home owners design the home of their dreams, come build your career with us!All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, individual with disabilities, veteran status, gender identity or national origin.