AR Accounting Specialist

Smithsgroup2; Melrose Park (IL); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Employee assistance program

Employee discount

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid parental leave

Paid time off

Professional development assistance

Retirement plan

Tuition reimbursement

Vision insurance

Job summary

Smithsgroup2 in Melrose Park, IL seeks an experienced Accounts Receivable professional to manage invoicing, collections, and reconciliations. You will work with the accounting team to support month-end close and ensure accurate reporting.

The role requires strong data entry, Excel skills, and proficiency with QuickBooks/Sage/PeopleSoft. Collaborative, detail-oriented candidates will thrive in this position.

Qualifications

• 3+ years in accounts receivable, collections, or general accounting functions.
• Strong written and verbal communication across departments and customers.
• High accuracy in data entry, account maintenance and financial recordkeeping.
• Excellent organizational and time management skills.
• Proficiency with Microsoft Office applications.
• Experience with QuickBooks, Sage, PeopleSoft or similar systems.
• Familiarity with billing software and financial tools.

Responsibilities

• Manage accounts receivable functions and ensure accuracy of customer invoices.
• Track open balances, follow up on payments, and support healthy cash flow.
• Perform reconciliations of AR to confirm payments and adjustments.
• Collaborate with customer service to maintain high service levels.
• Investigate billing variances and resolve discrepancies with internal teams and customers.
• Maintain up-to-date customer account details for reporting.
• Prepare aging reports and identify trends.
• Support month-end closing with account analysis and reconciliations.
• Assist with accounts payable and bank reconciliations as needed.
• Provide backup support for AR/AP as required.
• Generate reports using Excel to track trends and improve receivables.
• Respond to client inquiries via phone or email regarding billing.

Skills

Communication skills

Data accuracy

Organizational skills

Microsoft Office

Excel data analysis

Tools

QuickBooks

Sage

PeopleSoft

Excel

Job description

Primary Responsibilities:

• Manage accounts receivable functions.
• Prepare and issue customer invoices while ensuring accuracy and completeness.
• Track open customer balances, follow up on outstanding payments, and help maintain healthy cash flow through consistent collection efforts.
• Perform reconciliations of accounts receivable records to confirm that payments, credits, and adjustments are properly reflected.
• Partner with customer service team to ensure high level of customer service
• Investigate billing variances and partner with internal teams and customers to resolve account discrepancies in a timely manner.
• Maintain organized and up-to-date customer account details to support accurate reporting and transaction processing.
• Prepare customer aging report and identify trends.
• Additional accounting activities such as journal entries, general ledger support, accounts payable assistance, and bank reconciliations as needed.
• Backup support for accounts payable functions as needed.
• Collaborate with the accounting team to perform month-end closing activities, including account analysis and reconciliation of receivable accounts.
• Utilize Excel data analysis skills and formulas to generate reports, track trends, and improve receivables management efficiency.
• Maintain high standards of customer service by responding promptly to client inquiries via phone or email regarding billing issues or account status.

Qualifications:

• At least 3 years of experience in accounts receivable, collections, or general accounting functions.
• Strong written and verbal communication skills with the ability to interact professionally across departments and with customers.
• High level of accuracy in data entry, account maintenance, and financial recordkeeping.
• Effective organizational and time management skills.
• Proficiency with Microsoft Office applications.
• Proficiency with accounting software such as QuickBooks, Sage, PeopleSoft, or similar systems.
• Excellent data entry skills combined with the ability to analyze Excel spreadsheets using formulas for reporting purposes.
• Knowledge of accounts payable processes alongside receivables management is advantageous.
• Demonstrated ability to perform account reconciliation accurately and efficiently using various accounting systems.
• Ability to perform detailed account analysis while applying math skills for debits & credits, journal entries, and double entry bookkeeping practices.
• Familiarity with billing software, spreadsheets, and financial software tools necessary for effective receivables oversight.

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid parental leave
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.