Accounts Receivable Specialist

Syntax Talent Solutions; West Palm Beach (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Syntax Talent Solutions seeks an Accounts Receivable Specialist to handle the full AR cycle in a fast-paced finance team. You will ensure accurate billing, timely cash posting, and proactive collections while maintaining clean ledgers and insightful receivables data.

You will collaborate across internal teams to resolve discrepancies, support month-end close, and maintain customer records, terms, and credit limits with a strong attention to detail.

Qualifications

• Experience in accounts receivable, billing, or related accounting function.
• Proficient in cash application, payment posting, and invoicing.
• Strong knowledge of GAAP and receivables principles.
• Ability to analyze data, identify anomalies, and resolve issues.
• Excellent communication and customer service skills.

Responsibilities

• Process customer invoices accurately and on schedule with correct pricing and coding.
• Apply cash receipts to accounts; resolve unapplied cash promptly.
• Monitor open receivables and perform collections to reduce delinquency.
• Investigate billing discrepancies and disputes with internal teams and customers.
• Prepare AR aging and other receivables reports; assist month-end close.
• Maintain up-to-date customer records including payment terms and credit limits.

Skills

Accounts receivable

Billing

Cash application

Collections

GAAP knowledge

Microsoft Excel

Data analysis

ERP systems

Multi-currency AR

Customer service

Education

Associate's degree in Accounting or Finance

Bachelor's degree in Accounting, Finance, or Business

Accounting certifications (e.g., AR Specialist)

Tools

Microsoft Excel

ERP systems

AR software / billing systems

Job description

Join a growing finance team where your precision, ownership, and customer focus will have a direct impact on cash flow and business performance. This is a permanent opportunity for an Accounts Receivable Specialist who enjoys working with numbers, solving problems, and building strong internal and external relationships in a fast-paced environment.

About the Role:

In this role, you will manage the full accounts receivable cycle, ensuring accurate billing, timely cash application, and effective collections. You will be responsible for maintaining clean, reconciled ledgers and providing clear, data-driven insight into receivables performance. Your work will help safeguard revenue, minimise delinquencies, and support informed decision-making across the organisation.

Key Responsibilities:

• Process customer invoices accurately and on schedule, ensuring correct pricing, terms, and coding.
• Apply cash receipts to customer accounts, including checks, ACH, wire transfers, and credit card payments, resolving any unapplied cash promptly.
• Monitor open receivables, perform proactive collections activities, and follow up on past-due accounts to reduce delinquency.
• Investigate and resolve billing discrepancies, short payments, and disputes by collaborating with internal teams and customers.
• Perform regular account reconciliations and detailed account analysis to ensure accuracy of customer balances.
• Maintain up-to-date customer records, including contact information, credit limits, and payment terms.
• Prepare and distribute AR aging reports and other receivables-related reports, highlighting trends and risks.
• Support month-end and year-end close activities related to accounts receivable, including journal entries and supporting schedules.

Key Requirements:

• Proven experience in accounts receivable, billing, or related accounting function in a corporate environment.
• Strong hands-on experience with cash application, payment posting, and invoice processing.
• Demonstrated success in collections and managing delinquent accounts while maintaining professional relationships.
• Solid understanding of GAAP and core accounting principles as they relate to receivables.
• Proficiency in Microsoft Excel for data analysis, reporting, and reconciliation tasks.
• Ability to analyse account data, identify anomalies, and resolve issues independently.
• Strong customer service mindset with clear, professional verbal and written communication skills.
• High level of attention to detail, accuracy, and organisational skills in a high-volume environment.
• Experience with mid to large-scale ERP or accounting systems.
• Background in AR within a multi-entity or multi-currency environment.
• Familiarity with automated billing and collections tools or workflow systems.
• Exposure to process improvement initiatives in AR or finance operations.

Qualifications:

• Associate's degree in Accounting, Finance, or a related field.
• Bachelor's degree in Accounting, Finance, or Business preferred.
• Relevant accounting or finance certifications (such as Certified Accounts Receivable Specialist or similar) are a plus.

If you are a detail-focused AR professional who takes ownership of results and enjoys working with both numbers and people, this role offers a strong platform to grow your career.