Accounts Receivable Specialist

Casper College (WY); Casper (WY); On-site; USD 40,000 - 55,000; Full time

Job summary

Casper College invites applications for an Accounts Receivable Specialist who will provide timely billing to students and organizations and handle daily accounting transactions in line with budget guidelines.

You will support month-end and year-end closings, reconcile general ledger accounts, and coordinate with the campus food service contractor on meal plan information, while maintaining confidential student financial data.

Qualifications

• Associate’s Degree in accounting, business or related field or a High School Diploma/GED with 4 years relevant work experience.
• Knowledge of basic accounting principles, purchasing and financial recordkeeping.
• Proficiency in Excel and Word; ability to use ERP and Datatel Colleague.
• Familiarity with laws, regulations and policies related to purchasing and financial reporting.
• Strong organizational, analytical, and time-management skills.
• Excellent customer service and communication; maintain confidentiality.

Responsibilities

• Process accounts payable checks and student refunds.
• Prepare monthly reconciliation of Casper College Foundation and UWCC billings.
• Monitor general student accounts receivable.
• Process monthly billings for receivables and reconcile invoices to GL.
• Prepare sponsor/third party billings (ACE, DVR, external companies).
• Conduct collection activities and coordinate with contracted agencies.
• Answer calls regarding student statements and provide solutions.
• Maintain files and databases; provide backup as needed.
• Assist with monitoring accounts with special arrangements.
• Train and provide work direction to others.

Skills

Excel

Word

Accounts Receivable

General Ledger

Communication

Education

Associate’s Degree in accounting, business or related field

Bachelor’s Degree in accounting, business or related field

High School Diploma/GED

Tools

Datatel Colleague

Job description

Summary

The position of Accounts Receivable Specialist provides timely and accurate accounts receivable billing to students and organizations and performs daily accounting transactions and journal entries in accordance with budget guidelines and applicable regulations and supports month-end and year-end closing activities.

Responsibilities

This position is responsible for all aspects of accounts receivable; preparing all checks for accounts payable disbursements and refunds from student accounts; monitor and coordinate meal plan information with the campus food service contractor; general ledger account reconciliations and general accounting support to the Accountant. This position reports to the Director of Financial Services/ Controller.

• Process and appropriately distribute all checks related to accounts payable and student refunds.

• Prepare the monthly reconciliation of Casper College Foundation and UWCC billings.

• Monitor general student accounts receivable.

• Process monthly billings for regular accounts receivable and reconcile invoices to the general ledger for various accounts payable accounts, such as Follett bookstore.

• Prepare and monitor sponsor/third party billings, including ACE, DVR, and external companies.

• Collection activities, including notifying account holders prior to submission and submitting accounts to the contracted agency, maintaining accurate, up-to-date files of collection clients, and processing payments received from the contracted agencies.

• Answer incoming calls regarding student account statements and other miscellaneous issues and provide information and solutions, or refer inquiries to the appropriate college department or personnel.

• Maintain applicable files and databases.

• Assist with monitoring accounts with special arrangements.

• Act as backup for other positions

• Assist Accountant with general ledger account reconciliations including CC Foundation, UWC, and travel advance account.

• Train and provide work direction guidance to others as directed.

• Other general office duties, and other duties as assigned.

Minimum Qualifications

• Associate’s Degree from an accredited institution in accounting, business or a related field from an accredited educational institution and a minimum of 2 years relevant work experience in a financial/business office setting or public agency, OR a High School Diploma/GED with a minimum of 4 years relevant work experience as previously listed

• Demonstrated knowledge of basic accounting principles, purchasing practices, and financial recordkeeping, with the ability to accurately maintain fiscal records and perform mathematical calculations.

• Proficiency in Microsoft Office applications, particularly Excel and Word, and the ability to learn and effectively utilize enterprise resource planning (ERP) and computerized accounting systems, including Datatel Colleague.

• Knowledge of applicable federal and state laws, regulations, and institutional policies related to purchasing, accounting, privacy, and financial reporting, with the ability to apply them appropriately in daily work.

• Strong organizational, analytical, and time management skills, with the ability to prioritize multiple tasks, maintain accuracy and attention to detail, meet deadlines, and adapt to changing priorities.

• Excellent customer service, communication, and interpersonal skills, with the ability to maintain confidentiality, exercise sound judgment, and establish effective working relationships with colleagues, vendors, and the public.

Desired Qualifications

• Bachelor’s Degree from an accredited institution in accounting, business, or a related field

• Direct experience in accounting, accounts receivable or related area

• Experience with Colleague or related enterprise accounting systems

This position will remain open until filled.

Work Environment

Typical work environment is an office setting requiring normal safety precautions. Work is usually performed during the normal work day, however, occasional early morning, late evening and weekend work may be required. Short periods of time will be spent outdoors traveling between campus buildings in various weather conditions. Due to busy seasons, there will be specific times of crucial availability when leave time may not be approved.

Physical Demands

Employee is regularly required to sit, speak, hear, use hands and fingers to handle materials and use computer, feel, and reach with hands and arms. Occasional lifting of up to 10 pounds may be required. Less frequent lifting of up to 25 pounds may be required (office supplies, paper boxes, etc.). Visual requirements require close-up, distance, and ability to focus.