Accounts Receivable Specialist

Chris Baily; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Chris Baily is seeking an Accounts Receivable Specialist to manage payments, reconciliation, and credit control within a small AR team in New York. The role emphasizes direct customer contact and accurate cash-flow reporting.

Responsibilities include aging analysis, credit evaluation, collections coordination, and data entry into the ADDS Billing System. Strong Excel skills and meticulous attention to detail are essential.

Qualifications

• 3+ years of accounts receivable experience.
• Proficiency with Excel and spreadsheet-based tracking.
• Strong communication skills for effective customer interaction.
• Excellent attention to detail and problem-solving abilities.
• Effective time management and organizational skills.
• Good listening and negotiation skills with stress tolerance.

Responsibilities

• Track and reconcile customer payments and account balances
• Generate and analyze aging reports to identify overdue accounts
• Manage credit limits and evaluate credit risk
• Coordinate collections efforts and communicate with customers on payment status
• Accurately enter and update data in accounts receivable systems
• Resolve billing discrepancies and respond to customer inquiries
• Maintain detailed records and support month-end closing processes

Skills

Accounts receivable expertise

Excel and spreadsheet tracking

Communication skills

Attention to detail

Time management

Negotiation skills

Customer service

Tools

Excel

ADDS Billing System

Job description

Job Description The Accounts Receivable Specialist manages payment tracking, account reconciliation, and credit control to ensure timely and accurate collections. As part of a small AR team, this role involves frequent direct customer contact and requires proficiency with spreadsheet tracking and the ADDS Billing System. The specialist plays a key role in maintaining the company’s cash flow and resolving billing discrepancies without travel obligations.

Responsibilities

• Track and reconcile customer payments and account balances
• Generate and analyze aging reports to identify overdue accounts
• Manage credit limits and evaluate credit risk
• Coordinate collections efforts and communicate with customers on payment status
• Accurately enter and update data in accounts receivable systems
• Resolve billing discrepancies and respond to customer inquiries
• Maintain detailed records and support month-end closing processes

Required Qualifications

• 3+ years of experience in accounts receivable
• Proficiency with Excel and spreadsheet-based tracking
• Strong communication skills for effective customer interaction
• Excellent attention to detail and problem-solving abilities
• Effective time management and organizational skills
• Good listening, negotiating skills, and patience with stress management

Company Description

Leading energy infrastructure company providing fuels that keeps the the "city that never sleeps" running.

Leading energy infrastructure company providing fuels that keeps the the "city that never sleeps" running.