Accounts Receivable Specialist

STULZ USA; Frederick (MD); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Disability insurance

Job summary

A leading company in industrial machinery manufacturing is seeking an Accounts Receivable Specialist to manage payments and maintain financial records. The role requires proficiency in ERP systems, particularly SAP, and an associate's degree. Candidates should have strong communication skills and the ability to manage customer accounts effectively.

Qualifications

• Ability to process payments and invoices accurately.
• Familiarity with financial policies and procedures.
• Strong communication skills in English, both written and spoken.

Responsibilities

• Process incoming payments and reconcile daily cash transactions.
• Maintain accounts receivable records and execute credit management.
• Act as a liaison between departments to manage customer accounts.

Skills

Proficiency in Excel

Knowledge of ERP systems

Education

Associate's degree (AA) or equivalent

Tools

SAP

Job description

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Base pay range

$55,000.00/yr - $60,000.00/yr

Direct message the job poster from STULZ USA

Maintains accounts receivable records and ensures that financial transactions are accurately recorded. Tracks and matches manual invoices with SAP and customer purchase orders. Will implement, support, and maintain new technologies to scale accounts receivable in line with the company's growth.

Essential Duties and Responsibilities:

• Process all incoming payments in accordance with financial policies and procedures, ensuring that payments are applied correctly and reconciled with daily cash transactions.
• Process invoices daily and credit memos through SAP and send them to customers via email. Submit, reconcile, and document customer special billing requests (e.g., AIA and manual billing) as required.
• Perform daily financial transactions, including verifying, classifying, computing, posting, and recording accounts receivable data.
• Reconcile the accounts receivable ledger at the end of each closing period to ensure that all payments are accounted for and accurately posted.
• Credit management for new and existing customers
• Act as a liaison between sales, customer service, and accounts receivable departments, ensuring that all necessary credit documents (e.g., credit applications, project information sheets) are obtained promptly.
• Utilize the online portal to approve credit for new customers and consult with a supervisor regarding the credit status of existing customers.
• Prepare daily commission reports based on the previous day's invoicing.
• Generate monthly commission reports to facilitate timely payments to sales representatives.
• Monitor customer accounts receivable balances and aging reports, contacting delinquent accounts daily, and recording notes in the system. Initiate further collection actions and utilize third-party lien services as necessary for overdue accounts.
• Maintain a list of payment promises and review it with a supervisor for forecasting purposes.
• Keep customer files updated on the intranet, including accounting documents such as commissions, correspondence, and special billing information.
• Perform other related accounting duties as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Proficiency in Excel, Adobe, and Word is required.
• Knowledge of ERP systems is necessary, with a preference for SAP experience.

Education/Experience:

• Associate's degree (AA) or equivalent from a two-year college or technical school; or two to four years of related experience and/or training; or an equivalent combination of education and experience.

Language Skills:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Able to write routine reports and correspondence.
• Able to communicate in a friendly manner with customers in written and spoken English

Mathematical Skills:

• Ability to calculate figures and amounts such as discounts, interest, commissions, percentages, etc.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Industrial Machinery Manufacturing

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Disability insurance

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