Accounts Receivable Specialist

Synectics Inc.; Fort Worth (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Synectics Inc. in Fort Worth, TX is seeking an experienced Accounting / Accounts Receivable Specialist for a law firm environment. The role requires 3–5 years of billing experience, with expertise in payment processing, collections, and A/R reporting.

Familiarity with SurePoint LMS Billing and UTBMS codes is preferred. You will manage daily client payments, deposits, aging reports, and communications with attorneys and clients to resolve past-due balances.

Qualifications

• 3–5 years of law firm billing experience.
• 3+ years of accounts receivable experience.
• Experience with payment processing, collections, and A/R management.
• Familiarity with UTBMS litigation and activity codes.
• Advanced MS Excel, Word, Outlook and billing software.
• Degree in Business/Accounting/Finance preferred but not required.

Responsibilities

• Process daily client payments, credit card transactions, refunds, credits, and account adjustments.
• Prepare weekly manual deposits, record bank deposits, and maintain complete supporting documentation.
• Research and resolve payment discrepancies, account variances, and client/matter invoice inquiries.
• Monitor accounts receivable balances, payment plans, and delinquent accounts to ensure timely collections.
• Contact clients with balances 60 days or more past due to discuss outstanding payments and arrange resolutions.
• Communicate with billing attorneys and clients regarding outstanding balances, payment status, and collection efforts.
• Maintain accurate documentation of collection activities, payment arrangements, and account adjustments.
• Prepare monthly A/R aging reports, past-due notices, and other accounting and financial reports.
• Assist with write-offs, special projects, and other accounting-related tasks as needed.
• Maintain confidentiality in all client and firm matters while collaborating with attorneys and internal teams.

Skills

Billing experience

Detail oriented

Communication

Time management

Education

Business/Accounting/Finance degree (preferred)

Tools

SurePoint LMS Billing

SurePoint Time Software

Excel

UTBMS codes

Job description

We are seeking an experienced Accounting / Accounts Receivable (A/R) Specialist to join a law firm in Fort Worth, Texas. The ideal candidate will have 3-5 years of hands-on billing experience in a law firm environment, with expertise in payment processing, account reconciliation, collections, and A/R reporting. Experience with SurePoint LMS Billing and Time Software and knowledge of UTBMS litigation and activity codes are preferred.

Responsibilities

• Process daily client payments, credit card transactions, refunds, credits, and account adjustments accurately.
• Prepare weekly manual deposits, record bank deposits, and maintain complete supporting documentation.
• Research and resolve payment discrepancies, account variances, and client/matter invoice inquiries.
• Monitor accounts receivable balances, payment plans, and delinquent accounts to ensure timely collections.
• Contact clients with balances 60 days or more past due to discuss outstanding payments and arrange resolutions.
• Communicate with billing attorneys and clients regarding outstanding balances, payment status, and collection efforts.
• Maintain accurate documentation of collection activities, payment arrangements, and account adjustments.
• Prepare monthly A/R aging reports, past-due notices, and other accounting and financial reports.
• Assist with write-offs, special projects, and other accounting-related tasks as needed.
• Maintain confidentiality in all client and firm matters while collaborating with attorneys and internal teams.

Qualifications

• 3-5 years of law firm billing experience, with at least 3 years of accounts receivable experience.
• Experience with payment processing, collections, account reconciliation, and A/R management.
• Familiarity with UTBMS litigation and activity codes.
• Experience with SurePoint LMS Billing and Time Software.
• Advanced computer skills, particularly in Microsoft Excel, Word, Outlook, and billing software.
• Strong understanding of collections, payment plans, and write-offs.
• Excellent attention to detail, problem-solving, and organizational skills.
• Strong written and verbal communication skills.
• Ability to manage multiple projects, meet deadlines, take initiative, and work effectively within a team.
• A degree in Business, Accounting, or Finance is preferred but not required.