Accounts Receivable Specialist

CHEMAS Trucking, LLC; Brownsville (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

CHEMAS Trucking, LLC is seeking an Accounts Receivable Specialist to ensure timely invoicing and robust cash flow management. You will maintain customer accounts, resolve payment issues, and collaborate with operations and finance to approve invoices.

Preferred candidates have 1–3 years in accounting, bilingual English/Spanish, and experience with QuickBooks Online. This on-site role is based in Brownsville, TX, with a focus on accurate records and timely reporting.

Qualifications

• Education: High school diploma or equivalent; an Associate's or Bachelor's degree in accounting, finance, or related field preferred.
• Language: English and Spanish required.
• Training: QuickBooks Online, Tableau or Power BI

Responsibilities

• Generate accurate customer invoices, including freight charges and additional fees; ensure timely payment processing and account application.
• Manage customer accounts by updating information, monitoring credit limits, and following up on overdue balances through reminders and dispute resolution.
• Reconcile accounts, prepare aging and status reports, and maintain compliance with industry regulations and company policies.
• Communicate with customers regarding billing inquiries, payment arrangements, and collections.
• Collaborate with operations, procurement, and finance teams to ensure accurate billing and invoice approvals.
• Support month-end and year-end closing procedures by providing timely and accurate accounts receivable data.

Skills

Flexibility

Adaptability

Teamwork

Ethics

Negotiation

Motivation

Problem solving

Results oriented

Communication

Education

High school diploma

Associate or Bachelor's in accounting/finance

Tools

QuickBooks Online

Tableau

Power BI

Job description

• 2.3 Positions in charge / Puestos a cargo: N/A
• Ensure timely and accurate invoicing to customers for services provided.
• Maximize cash flow by efficiently processing payments and minimizing overdue balances.
• Maintain accurate and up-to-date customer accounts, billing records.
• Assist in audit preparation by maintaining clear and organized records.
• Resolve payment issues and disputes promptly to maintain positive customer relationships.
• Monitor and manage customer credit limits to minimize financial risk.
• Reconcile accounts regularly to ensure accurate financial records and resolve discrepancies promptly.
• Provide management with clear and timely reports on accounts receivable status.
• Ensure compliance with company policies and industry regulations related to invoicing and payments.
• Managing late payments.
• Managing high volumes of invoices.
• Resolving discrepancies between invoices and purchase orders or delivery receipts.
• Customers
• Third-Party Collection Agencies
• Auditors
• Generate accurate customer invoices, including freight charges and additional fees; ensure timely payment processing and account application.
• Manage customer accounts by updating information, monitoring credit limits, and following up on overdue balances through reminders and dispute resolution.
• Reconcile accounts, prepare aging and status reports, and maintain compliance with industry regulations and company policies.
• Communicate with customers regarding billing inquiries, payment arrangements, and collections.
• Collaborate with operations, procurement, and finance teams to ensure accurate billing and invoice approvals.
• Support month-end and year-end closing procedures by providing timely and accurate accounts receivable data.
• N/A
• 8.2 Language / Idioma: English and Spanish required
• Quickbooks Online

8.4 Experience / Experiencia:

1-3 years of experience in accounting.

• Flexibility and adaptability to change
• Tolerance and respect
• Teamwork
• Ethics and honesty
• Negotiation
• Motivation
• Problem-solving ability
• Achievement of results

Area of Responsibility / Área de Responsabilidad:

Accounts Receivable Specialist (Cuentas por Cobrar)

General / Generalidades:

• 2.1 Location / Locación: Brownsville Texas, USA
• 2.2 Superior / Jefe Inmediato: Gerente de Desarrollo Empresarial // Business Development Manager
• 2.3 Positions in charge / Puestos a cargo: N/A
• 2.4 Temporary Replacement / Reemplazo temporal: Business Development Manager

Main Objectives / Objetivos principales:

• Ensure timely and accurate invoicing to customers for services provided.
• Maximize cash flow by efficiently processing payments and minimizing overdue balances.
• Maintain accurate and up-to-date customer accounts, billing records.
• Assist in audit preparation by maintaining clear and organized records.
• Resolve payment issues and disputes promptly to maintain positive customer relationships.
• Monitor and manage customer credit limits to minimize financial risk.
• Reconcile accounts regularly to ensure accurate financial records and resolve discrepancies promptly.
• Provide management with clear and timely reports on accounts receivable status.
• Ensure compliance with company policies and industry regulations related to invoicing and payments.

Main Challenges / Retos Principales:

• Managing late payments.
• Managing high volumes of invoices.
• Handling customer disputes.
• Resolving discrepancies between invoices and purchase orders or delivery receipts.

Important External Contacts / Contactos externos importantes:

• Customers
• Third-Party Collection Agencies
• Auditors

Duties / Responsabilidades:

• Generate accurate customer invoices, including freight charges and additional fees; ensure timely payment processing and account application.
• Manage customer accounts by updating information, monitoring credit limits, and following up on overdue balances through reminders and dispute resolution.
• Reconcile accounts, prepare aging and status reports, and maintain compliance with industry regulations and company policies.
• Communicate with customers regarding billing inquiries, payment arrangements, and collections.
• Collaborate with operations, procurement, and finance teams to ensure accurate billing and invoice approvals.
• Support month-end and year-end closing procedures by providing timely and accurate accounts receivable data.

Authority / Autoridad:

• N/A

Competence profile / Perfil de Competencia:

• 8.1 Education / Educación: High school diploma or equivalent (Associate's or Bachelor's degree in accounting, finance, or a related field preferred).
• 8.2 Language / Idioma: English and Spanish required
• 8.3 Training / Formación:
  • Quickbooks Online
  • Tableau or PowerBi

8.4 Experience / Experiencia:

1-3 years of experience in accounting.

8.5 Leadership skills / Habilidades de liderazgo:

• Flexibility and adaptability to change
• Tolerance and respect
• Teamwork
• Ethics and honesty
• Communication skills
• Negotiation
• Motivation
• Problem-solving ability
• Achievement of results

The job descriptions will be reviewed once a year by the Area Manager and the Training Supervisor to comply with the company's quality, environmental, safety, and health management system requirements. In case no modifications are required, no notification to the employee is necessary.

All job descriptions are available on the company’s drive for employee consultation.