Accounts Receivable Specialist

Randstad USA; Brea (CA); On-site; USD 42,000 - 65,000; Full time

Job summary

Randstad USA is recruiting on behalf of our client in Brea for an Accounts Receivable Administrator. You will manage daily cash applications, bank reconciliations, and credit operations within a collaborative accounting team. This temp-to-hire role offers a guaranteed hire timeline and the opportunity to partner with clients and internal stakeholders.

Prior NetSuite and advanced Excel skills are essential. You will support multi-state sales tax compliance, audit prep, and billing documentation

Qualifications

• 1–2+ years of NetSuite experience (must have).
• Advanced Excel including Pivot Tables, VLOOKUP, SUMIFS (must have).
• Experience in construction or inventory-based industries (nice to have).
• Strong written and verbal communication; client & senior management collaboration (must have).
• Experience with multi-state sales tax compliance and audit prep (nice to have).

Responsibilities

• Perform daily cash applications and bank reconciliations.
• Process payments, issue credit memos, and prepare SOV billing docs.
• Support multi-state sales tax compliance and audit documentation.
• Coordinate with clients and internal stakeholders for collections and compliance.

Skills

Communication

NetSuite

Tools

Excel

Job description

On behalf of out client, we are seeking an Accounts Receivable Administrator to join an established accounting team in Brea. This role manages daily cash applications, bank reconciliations, and credit operations while serving as a key liaison between internal stakeholders and clients.

THIS ROLE IS TEMP TO HIRE, WITH A GUARANTEED HIRE TIMELINE.

Key Responsibilities

• Reconciliations & Processing: Conduct daily bank reconciliations, process payment transactions, and maintain accurate cash application records.
• Collections & Outreach: Perform routine client follow-ups via phone and email regarding outstanding balances and payment statuses.
• Credit & Billing: Issue credit memos, evaluate incoming credit applications, and generate Schedule of Values (SOV) billing documentation.
• Compliance & Audit Support: Assist with multi-state sales tax compliance, prepare audit documentation, and evaluate credit limits to support executive decision-making.

Key Requirements

• NetSuite Experience: 1–2+ years of hands‑on NetSuite software proficiency required. - MUST HAVE
• Excel Skills: Advanced proficiency with functions like Pivot Tables, VLOOKUPs, and SUMIFS. MUST HAVE
• Industry Background: Prior experience in construction, equipment logistics, or inventory‑based sectors preferred. NICE TO HAVE BUT NOT REQUIRED.
• Communication: Exceptional written & verbal communication skills; half the role relies on active collaboration with clients and senior management. MUST HAVE
• Core Domain Expertise: Direct experience with multi-state sales tax compliance, inventory item codes, and audit preparation support. NICE TO HAVE BUT NOT REQUIRED.