AR Billing Specialist: Precise Invoicing & Collections

Alpha-Paving-Industries-LL; Round Rock (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Alpha Paving Industries LLC is seeking an Accounts Receivable Specialist in Round Rock, TX. You will maintain AR records, ensure accurate billing, manage invoices, and collaborate with customers and project managers to resolve billing issues.

The ideal candidate has at least one year of AR experience, strong customer service skills, proficiency in accounting software, and solid communication abilities. This full-time role offers a professional office environment and opportunities to contribute

Qualifications

• Previous experience in accounts receivable or a similar role is a plus.
• Strong knowledge of corporate accounting principles and practices.
• Proficiency in using accounting software such as QuickBooks or similar programs.
• Excellent attention to detail and ability to analyze financial data.
• Strong organizational and time management skills.
• Effective written and verbal communication skills, including phone etiquette for customer interactions.
• Ability to negotiate payment terms with customers when necessary.

Responsibilities

• Process high-volume billings accurately and in a timely manner, ensuring compliance with company policies and customer contract terms.
• Review and verify billing data, purchase orders and contracts for accuracy prior to invoicing.
• Organize and update digital records.
• Update and retain customer account information related to special billing conditions, tax status, a person of contact for invoice approval, billing addresses, and special billing rates.
• Coordinate with Project Managers to establish billing timing and procedures/progress billings.
• Prepare payment requisitions for projects that require AIA pay application formats both internally and through third party pay application management systems.
• Remind customers about upcoming payments or past-due accounts and follow up weekly to ensure that the payments are received timely and regularly.
• Work with project managers and customers to resolve receivable issues.
• Process invoice credits, as necessary.
• Keep accurate records of payments received from customers.
• Record electronic or check deposits to company bank accounts.
• Maintain billing log and prepares retention billing at end of project.
• Create reports for managers and provide records when requested.
• Work with project managers to ensure project records are complete and accurate.

Skills

Customer service

Billing & AR

Communication

Problem solving

Organizational skills

Attention to detail

Phone etiquette

Tools

QuickBooks

NetSuite

Job description

Alpha Paving Industries LLC is seeking an Accounts Receivable Specialist in Round Rock, TX. You will maintain AR records, ensure accurate billing, manage invoices, and collaborate with customers and project managers to resolve billing issues.

The ideal candidate has at least one year of AR experience, strong customer service skills, proficiency in accounting software, and solid communication abilities. This full-time role offers a professional office environment and opportunities to contribute