Accounts Receivable Manager

Moran Shipping Agencies, Inc.; Rhode Island; On-site; USD 85,000 - 110,000; Full time

Job summary

Moran Shipping Agencies, Inc. is a family-owned firm and the largest private vessel agency in the U.S. with a Providence headquarters. The Accounts Receivable Manager will lead the AR function, coordinating billing, collections, and reconciliations with clients and internal teams to ensure timely cash flow and accurate accounting records.

This role supports month-end close, improves processes, and mentors AR staff within a respected maritime services organization.

Qualifications

• Bachelor’s degree in Accounting, Business Admin, Finance or related field.
• Prior supervisory/management experience preferred.
• Experience with clients to resolve billing and payment issues preferred.

Responsibilities

• Oversee collection of Accounts Receivable and ensure timely payments.
• Monitor AR aging and minimize past-due balances.
• Maintain relationships with clients/principals to facilitate reconciliation.
• Resolve billing discrepancies and payment issues in coordination with internal departments.
• Oversee application of customer payments and account reconciliation.
• Prepare AR analysis, aging and collection reports for management.
• Support month-end, year-end close and internal controls.

Skills

Strong collections & A/R reconciliaton

Client-facing / billing issue handling

Microsoft Excel & ERP systems

Education

Bachelor’s degree in Accounting / Finance / Business

Tools

Microsoft Excel

ERP systems

Job description

Moran Shipping Agencies, Inc. is a family-owned business that began operations in 1937 and has since grown to become the largest privately owned vessel agency in the United States. A world leader in the maritime industry, Moran operates as a vessel agency and maritime consulting firm to many of the world's most prominent ship owners, operators, and charterers.

Headquartered in Providence, Rhode Island, Moran has 25 offices in the United States where we provide full vessel agency attendance at over 80 ports along the East, Gulf, and West Coasts, servicing all types of vessels ranging from the Ultra Large Cargo Carriers (ULCCs) to the smallest fishing boat. Our Rhode Island headquarters leads our finance, IT, and administrative operations.

Position Overview

The Accounts Receivable Manager is responsible for overseeing the company's accounts receivable function, including billing, collections, cash application, account reconciliation, and reporting. This position works closely with clients, principals, and internal departments to ensure the timely collection and accurate reconciliation of accounts receivable balances. The Accounts Receivable Manager supervises and supports Accounts Receivable Department staff and assists management in maintaining effective processes and controls that support the company's financial objectives.

Key Responsibilities

• Oversees and coordinates the collection of Accounts Receivable to ensure timely payment of outstanding balances.
• Monitors accounts receivable aging and prioritizes collection efforts to minimize past-due balances.
• Develops and maintains strong working relationships with clients and principals to facilitate the collection and reconciliation of Accounts Receivable.
• Reviews and resolves complex billing discrepancies, payment issues, and account concerns in coordination with clients, principals, and internal departments.
• Oversees the accurate and timely application of customer payments and assists with the reconciliation of customer accounts.
• Prepares and provides Accounts Receivable analysis, aging reports, collection reports, and other financial reporting as required by management.
• Monitors accounts receivable performance and identifies trends, issues, and opportunities for process improvement.
• Supervises, supports, and develops Accounts Receivable Department staff, including providing guidance, training, and performance feedback.
• Collaborates with Accounting, Operations, and other departments to resolve billing, collection, and account reconciliation issues.
• Assists in the development, implementation, and maintenance of Accounts Receivable policies, procedures, and internal controls.
• Ensures Accounts Receivable activities are conducted in accordance with company policies and established accounting practices.
• Supports month-end and year-end close activities, audits, and other accounting functions as needed.
• Actively participates in and supports the Moran ISO Quality System.
• Carries out job functions in accordance with ISO procedures and work instructions.
• Performs other duties as assigned.

Qualifications

• Education: Bachelor’s degree in Accounting, Business Administration, Finance, or a related field, or equivalent combination of education and relevant experience.
• Prior supervisory or management experience preferred.
• Experience working directly with clients or customers to resolve billing and payment issues preferred.
• Prior experience in the maritime industry a plus but not required.
• Strong understanding of Accounts Receivable and accounting principles.
• Proficient accounting and analytical skills.
• Strong collections and account reconciliation skills.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to analyze financial information and prepare clear and accurate reports.
• Ability to effectively manage priorities and meet deadlines.
• Ability to build and maintain positive working relationships with clients, principals, and internal departments.
• Proficiency with Microsoft Office, particularly Microsoft Excel, and accounting or ERP systems.
• Ability to exercise sound judgment, maintain confidentiality, and resolve problems effectively.
• Supervisory Responsibilities: Supervises Accounts Receivable Department staff. Provides direction, support, training, and performance feedback. Assists with hiring, onboarding, and development of Accounts Receivable Department staff, as needed.

Moran Shipping Agencies, Inc. offers a comprehensive compensation and benefits package. Moran Shipping Agencies, Inc. is an Equal Opportunity Employer. All qualified applicants are considered for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, citizenship status, disability, protected veteran status, or any other category protected by applicable federal, state, or local laws.

Only qualified individuals being considered will be contacted for an interview.

Moran Shipping Agencies is an Equal Opportunity Employer