Accounts Receivable Coordinator I

Love's Travel Stops & Country Stores Inc.; Memphis (TN); On-site; USD 40,000 - 55,000; Full time

Job summary

Love's Financial Office in Memphis, TN is seeking an Accounts Receivable Coordinator to manage client AR, recover unpaid invoices and support the Credit Department on buyouts. This role emphasizes customer service, timely communications, and accurate documentation.

The candidate will handle daily outbound calls, respond to customer requests for documentation, and collaborate with the Credit Department to ensure invoice accuracy and delinquency reduction.

Qualifications

• HS Diploma or equivalent required.
• Bachelor’s degree in business or a related field preferred.
• 1-2 years of related experience such as customer service or commercial (business-to-business) in accounts receivable/collections preferred.

Responsibilities

• Contact debtors within an assigned portfolio to facilitate the invoice verification process and payment of all invoices, and educate our clients on Love’s customers service procedures and document all calls for tracking and information gathering.
• Handle about 75-85 outbound collections calls per day.
• Handle all incoming calls from customers requesting additional documentation regarding outstanding invoices.
• Respond to all requests in a prompt and efficient manner. Strive to achieve customer satisfaction and problem resolution on every call.
• Work with the Credit Department by confirming the accuracy of invoices for buyouts.
• Contact customers and clients regarding hot checks and train on proper procedures.
• Take ownership of assigned projects to ensure superior customer service and reduce company delinquencies.
• Meet individual and unit performance goals for Accounts Receivables as defined by management.
• Perform other duties as assigned by management.
• Perform other duties and special projects as assigned and directed.

Skills

Problem solving

Dispute resolution

Microsoft Office

Excel

Phone skills

Detail oriented

Time management

Multitasking

Interpersonal skills

Communication

Teamwork

Education

HS Diploma or equivalent

Bachelor’s degree in business or related field

Tools

Lotus Notes

Job description

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*This position is located at the Love's Financial Office in Memphis, TN*

BASIC PURPOSE

The Accounts Receivable Coordinator's primary responsibility is managing accounts receivable for our clients. This position is strictly business-to-business accounts receivable (very customer-service focused). The AR Specialist will communicate with our customers by telephone and email to recover unpaid invoices, and the AR Specialist will use Love’s online systems for tracking and information gathering. A secondary responsibility will be to work with the Credit Department by confirming the accuracy of invoices for buyouts and recommending appropriate action to the Credit/Collections Manager on handling of “hot checks”.

MAJOR RESPONSIBILITIES

• Contact debtors (customers) within an assigned portfolio to facilitate the invoice verification process and payment of all invoices, and educate our clients on Love’s customers service procedures and document all calls for tracking and information gathering.
• Handle about 75-85 outbound collections calls per day.
• Handle all incoming calls from customers requesting additional documentation regarding outstanding invoices.
• Respond to all requests in a prompt and efficient manner. Strive to achieve customer satisfaction and problem resolution on every call.
• Work with the Credit Department by confirming the accuracy of invoices for buyouts.
• Contact customers and clients regarding hot checks and train on proper procedures.
• Take ownership of assigned projects to ensure superior customer service and reduce company delinquencies.
• Meet individual and unit performance goals for Accounts Receivables as defined by management.
• Perform other duties as assigned by management.
• Perform other duties and special projects as assigned and directed.

EDUCATION AND EXPERIENCE

• Education:
  • HS Diploma or equivalent required
  • Bachelor’s degree in business or a related field preferred
• Experience:
  • 1-2 years of related experience such as customer service or commercial (business-to-business) in accounts receivable/collections preferred

SKILLS AND PHYSICAL DEMANDS

• Skills:
  • Must be highly skilled at problem solving and dispute resolution
  • Knowledge of Microsoft Office (Excel, Word, etc.) and Lotus
  • Excellent phone skills
  • Must be detail-oriented, resourceful, and possess time-management skills
  • Ability to multi-task and work in a fast-paced environment
  • Ability to maintain client focus and work with the team to solve communication problems
  • Proven interpersonal skills that build effective relationships with team members in a manner that fosters an environment of integrity and trust
  • Must be able to handle sensitive and confidential situations
  • Ability to communicate clearly through verbal, written, and face-to-face methods
  • Ability to work well independently and in a team environment
• Typical Physical Demands:
  • Requires prolonged sitting, some bending and stooping.
  • Occasional lifting up to 25 pounds.
  • Manual dexterity sufficient to operate a computer keyboard and calculator.
  • Requires normal range of hearing and vision.

Our Culture

Fueling customers' journeys since 1964, innovation leads the way for this family-owned and operated business headquartered in Oklahoma City. With nearly 40,000 team members, travel stops are the core business along with products and services that provide value for professional drivers, fleets, traveling public, RVers, alternative energy and wholesale fuel customers. Giving back to communities and an inclusive workplace are hallmarks of the award-winning culture.

Love's is an Equal Opportunity Employer. Veterans encouraged to apply.