Accounts Receivable Coordinator

STEADFAST GENERAL CONTRACTORS INC; Thousand Oaks (CA); On-site; USD 34,000 - 48,000; Part time

Benefits offered by this job

Health benefits after 30 days

SIMPLE IRA with 3% match

Job summary

Steadfast General Contractors Inc. is seeking a part-time Accounts Receivable Coordinator to join our in-office team. You will assist with inputting project budgets, processing invoices, and ensuring accurate billing across multiple projects, collaborating with project managers and subcontractors.

The role emphasizes detail orientation, organization, and timely communication, with competitive hourly pay of $25–$35 and benefits after probation. Prior construction accounting experience is a plus.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Effective written and verbal communication skills.
• Proficiency in Microsoft Excel.
• Experience with Procore or similar construction management software is a plus.

Responsibilities

• Input project budgets and buyout proposals into Procore.
• Process invoices with accurate coding and detailed documentation.
• Prepare and submit payment applications.
• Communicate with subcontractors to resolve invoice discrepancies and questions.
• Coordinate with project managers on billing and project-related financials.
• Track and follow up on outstanding items as needed.
• Provide general accounting and administrative support to the team.

Skills

Strong organizational skills

Attention to detail

Time management

Written and verbal communication

Microsoft Excel

Procore experience

Construction accounting experience

Tools

Procore

Job description

Job Description

Job Description

Position Title: Accounts Receivable Coordinator (Part Time)

Location: In-Office

We are a growing general contracting company specializing in, but not limited to, luxury custom residential construction. With a team of approximately 30 members, we manage projects across Los Angeles, Santa Barbara, Lake Sherwood, and are continuing to expand into Palm Desert.

We are seeking a part-time Accounts Receivable Coordinator to join our team. This role is an excellent opportunity for a detail-oriented and organized professional to contribute to a dynamic and expanding organization. This position is open due to company growth and offers meaningful opportunity for advancement within a fast-growing organization.

As an Accounts Receivable Coordinator, you will play a key role in supporting our accounting department by assisting with the input of project budgets and buyouts, processing invoices, and helping ensure accurate and timely billing across multiple projects. You’ll work closely with project managers, subcontractors, and leadership in a collaborative, fast-paced environment.

Responsibilities

• Input project budgets and buyout proposals into Procore
• Process invoices and ensure accuracy, proper coding, and detailed documentation
• Prepare and submit payment applications
• Communicate with subcontractors to resolve invoice discrepancies and questions
• Coordinate with project managers on billing and project-related financials
• Track and follow up on outstanding items as needed
• Provide general accounting and administrative support to the team

Qualifications

• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Effective written and verbal communication skills
• Proficiency in Microsoft Excel required
• Experience with Procore or similar construction management software is a plus
• Construction accounting experience preferred but not required

Compensation & Employee Health Benefits

• $25–$35/hour, depending on experience. Competitive compensation available for candidates with strong construction accounting experience.
• Employees are eligible for health benefits beginning on the first day of the month following 30 days of employment.
• SIMPLE IRA with 3% match

Why Join Steadfast?

We are a driven, supportive, and collaborative team that takes pride in the work we do. Our projects are diverse, and we have the opportunity to work on unique, high-end residences with exceptional clients.

We value a positive team environment where individuals support one another, take ownership of their work, and contribute to a shared goal, the overall client experience. As we continue to grow, we are looking for team members who are excited to be part of a company that offers both a rewarding work experience and strong potential for professional development.

This role offers significant opportunity for growth and advancement as we continue to expand. If you’re looking to build your career and be part of a company where your contributions matter, we’d love to hear from you.