Project Accountant

Core Builders; San Jose (CA); On-site; USD 75,000 - 95,000; Full time

Job summary

CORE Builders is seeking a Project Accountant to support the financial success of construction projects by managing project billing, draw preparation, subcontractor and vendor invoice processing, payment administration, contract tracking, and project cost documentation.

This role serves as a key financial partner to Project Managers, the Accounting Manager, and CFO, ensuring accurate and timely project accounting activities throughout the project lifecycle.

Qualifications

• Bachelor’s degree in finance or accounting; equivalent experience considered.
• Minimum of two years’ experience in the construction industry with project cost accounting.
• Strong understanding of AIA format billing, lien releases, retention, and project documentation.
• Leadership, organizational, and communication skills; ability to work under pressure and meet deadlines.
• Proficiency in Microsoft products.

Responsibilities

• Prepare and administer monthly owner draw packages.
• Coordinate with Project Managers and other stakeholders to collect billing documentation.
• Review and reconcile billing information from Procore, Spectrum, subcontractors, and project teams.
• Maintain and update draw workbooks and schedules (G702/G703).
• Compile draw packages with billing applications, subcontractor invoices, and vendor invoices with supporting backup.
• Schedule and participate in draw review meetings with project and executive leadership.
• Distribute approved draw packages to project teams and stakeholders.

Skills

Leadership

Communication

Problem solving

Team collaboration

Microsoft Office

Education

Bachelor’s degree in finance or accounting

Tools

AIA Billing

G702/G703

Job description

Department: Accounting

Report To: Accounting Manager

Location: San Jose office, and as directed by Chief Financial Officer

Job Type: Full-Time, Exempt, Non-Supervisory

About CORE Builders

CORE Builders is a premier general contractor known for delivering high-quality construction projects on time with a commitment to excellence, safety, client satisfaction, and our Vision of Success. We specialize in a variety of construction projects, from rehabilitation projects to affordable multi-family housing and large-scale developments. We pride ourselves on our innovative approach and collaborative culture.

Position Summary

CORE Builders is looking for a Project Accountant. The Project Accountant supports the financial success of construction projects by managing project billing, draw preparation, subcontractor and vendor invoice processing, payment administration, contract tracking, and project cost documentation. This position serves as a key financial partner to Project Managers, Project Administrators, the Accounting Manager, and CFO, ensuring accurate and timely project accounting activities throughout the project lifecycle.

Key Responsibilities

Construction Billing & Draw Administration

Prepare and administer monthly owner draw packages in accordance with project and contractual requirements.

Coordinate with Project Managers, Project Administrators, Accounting leadership, and other project stakeholders to collect required billing documentation.

Review and reconcile billing information from Procore, Spectrum, subcontractors, and project teams.

Maintain and update draw workbooks, including G702/G703 schedules and supporting documentation.

Compile complete draw packages consisting of billing applications, subcontractor invoices, vendor invoices, site supervision costs, and supporting backup.

Schedule and participate in draw review meetings with project and executive leadership.

Distribute approved draw packages to project teams and stakeholders.

People Skills

• Contribute to positive workplace embodying CORE Builders Vision of Success (VOS).
• Attending team meetings with a collaborative spirit.
• Ability to work under pressure to achieve deadlines.
• Open communication with supervisors and teammates regarding work schedule and time off requests.

Continuous Improvement

• Drive process improvements and innovation.
• Stay current with industry trends, best practices, and regulatory changes, and apply this knowledge to enhance company operations.
• Participating in company-wide initiatives and CORE University.

Qualifications

• Bachelor’s degree in finance or accounting (Required)In lieu of the above requirements, equivalent relevant experience will be considered.
• Required to have minimum of two (2) years’ experience in the construction industry, with project cost accounting (preferred).
• Strong understanding of AIA format billing, lien releases, retention, and project documentation requirements.
• Strong leadership and team organizational skills.
• Excellent problem-solving, decision-making, and communication skills.
• Proficiency in Microsoft products

Working Conditions

• This role requires you to be in the office.
• Travel to various job sites, as requested.

Anticipated Salary Range

The anticipated salary range for this full-time role is $75,000 - $95,000 per year. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only, and not the total compensation package. CORE Builders reserves the right to pay more or less than the posted range, depending on a candidate’s experience, skills, and qualifications, including client requirements.

Benefits

• Medical, Dental and Vision (100% paid for employee coverage, 50% paid for dependents )
• Flexible Spending Accounts
• Retirement Plan (discretionary employer match)
• Paid Time Off (PTO)
• Paid Holidays

Equal Opportunity Employer

CORE Builders is an equal opportunity employer. CORE Builders shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.

CORE Builders does not engage with or utilize recruiting or placement agencies for any recruiting or hiring needs unless directly requested by our Director of Human Resources. CORE Builders’ employees and hiring managers are not authorized to review or accept resume referrals from any agencies. Any resumes submitted without a direct, specific and written request will be considered unsolicited and the property of CORE Builders. The submittal will not be subject to any contract obligations, including fees.