Accounts Receivable Coordinator

Wheaton World Wide Moving; Indianapolis (IN); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Health Savings Account (HSA) eligible

Dental insurance

Vision insurance

Life insurance

Disability (Long-Term/Short-Term)

401k with generous match

ESOP (vested at 3 years)

Paid Time Off

Paid holidays and floating holiday

Weekly Pay

Employee Assistance Program (EAP)

Job summary

Wheaton World Wide Moving seeks an Accounts Receivable Specialist to manage outstanding payments and monitor past due accounts. You will reconcile receivable discrepancies, respond to invoice inquiries, and prepare daily bank deposits in a hybrid in-office setting.

The role requires understanding basic accounting, strong Excel/Word skills, and the ability to handle high volumes of paperwork. High school education or equivalent suffices for this position.

Qualifications

• Understanding basic accounting principles and accounts receivable procedures.
• Strong math aptitude and attention to detail.
• Proficiency with Microsoft Excel, Word, and OneDrive/SharePoint.

Responsibilities

• Resolve discrepancies (overpayments/short payments) in receivable accounts.
• Follow up with customers on outstanding balances and discrepancies.
• Maintain accurate and up-to-date records of customer accounts and transactions.
• Respond to customer inquiries and disputes regarding invoices and payments.
• Pull Dun & Bradstreet reports, Secretary of State records, and other financials for credit analysis and approval.
• Prepare daily bank deposits.

Skills

Accounts receivable

Excel

Word

OneDrive/SharePoint

Math aptitude

Accounting principles

Education

High school education or equivalent

Job description

SUMMARY OF RESPONSIBILITIES:

Manage and collect outstanding payments from customers and monitor all past due accounts to determine the reason for non-payment. Prepare and balance daily bank deposits. Respond to credit card disputes/chargebacks and all customer credit requests from agents. In addition, must properly reconcile any discrepancies in the receivable accounts to General Ledger.

ESSENTIAL RESPONSIBILITIES:

• Resolves discrepancies (overpayments and short payments) in receivable accounts
• Follow up with customers on outstanding balances and resolving discrepancies.
• Maintaining accurate and up-to-date records of customer accounts and transactions.
• Ability to speak to and respond to customer inquiries and disputes regarding invoices and payments.
• Pulls Dun & Bradstreet reports, Secretary of State records, and any other available financials for credit analysis and approval
• Prepares daily bank deposits.

REQUIRED EXPERIENCE:

Understanding basic accounting principles with a working knowledge of accounts receivable procedures and good math aptitude. Strong background with use of Microsoft Excel, Word, and OneDrive/SharePoint. Ability to manage large volumes of paperwork in an orderly fashion.

REQUIRED EDUCATION:

High school education or equivalent.

SAFETY HAZARDS OF THE JOB:

This position is a hybrid in-office position with minimal hazards. General in-office working conditions.

WHAT WE OFFER:

Starting the 1st of the month after hire:

• Medical (High Deductible) insurance
• Health Savings Account eligible
• FSA; FSA Dependent Care
• Dental
• Vision
• Life (Employee, Dependent, additional Voluntary)
• Long-Term and Short-Term Disability
• Critical Illness
• Accident Insurance

Other benefits:

• Weekly Pay
• EAP on day 1
• 401k (starting the 1st day of the quarter following 90 days from hire) with a generous matching program
• ESOP (starting the 1st year of service, vested at 3 years)
• Paid Time Off
• Community Care Day
• Paid holidays and a floating holiday
• First shift
• Hybrid and onsite options for most positions