Accounts Receivable Coordinator

Wheaton | Bekins; Indianapolis (IN); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Vision

Life insurance

Disability insurance

Critical Illness

Weekly pay

401k with matching

ESOP

Paid Time Off

Holidays and floating holiday

Hybrid and onsite options

Job summary

Wheaton | Bekins in Indianapolis, IN seeks an Accounts Receivable Coordinator to manage and collect payments, monitor past due accounts, and balance daily deposits. You will respond to credit requests, reconcile discrepancies to the General Ledger, and support credit analysis with external reports.

The role requires basic accounting knowledge, strong Excel/Word skills, and the ability to handle large volumes of paperwork in a hybrid in-office setting.

Qualifications

• Understanding basic accounting principles with a working knowledge of accounts receivable procedures.
• Strong background in Microsoft Excel, Word, and OneDrive/SharePoint.
• Ability to manage large volumes of paperwork in an orderly fashion.

Responsibilities

• Resolves discrepancies (overpayments and short payments) in receivable accounts.
• Follow up with customers on outstanding balances and resolving discrepancies.
• Maintaining accurate and up-to-date records of customer accounts and transactions.
• Ability to speak to and respond to customer inquiries and disputes regarding invoices and payments.
• Pulls Dun & Bradstreet reports, Secretary of State records, and any other available financials for credit analysis and approval.

Skills

Accounts receivable

Excel

Word

OneDrive/SharePoint

Math aptitude

Education

High school education or equivalent

Tools

Microsoft Excel

Microsoft Word

OneDrive/SharePoint

Job description

Position: Accounts Receivable Coordinator

Location: Indianapolis, IN

Job Id: 228

# of Openings: 1

SUMMARY OF RESPONSIBILITIES:

Manage and collect outstanding payments from customers and monitor all past due accounts to determine the reason for non-payment. Prepare and balance daily bank deposits. Respond to credit card disputes/chargebacks and all customer credit requests from agents. In addition, must properly reconcile any discrepancies in the receivable accounts to General Ledger.

ESSENTIAL RESPONSIBILITIES

• Resolves discrepancies (overpayments and short payments) in receivable accounts
• Follow up with customers on outstanding balances and resolving discrepancies.
• Maintaining accurate and up-to-date records of customer accounts and transactions.
• Ability to speak to and respond to customer inquiries and disputes regarding invoices and payments.
• Pulls Dun & Bradstreet reports, Secretary of State records, and any other available financials for credit analysis and approval

REQUIRED EXPERIENCE:

Understanding basic accounting principles with a working knowledge of accounts receivable procedures and good math aptitude. Strong background with use of Microsoft Excel, Word, and OneDrive/SharePoint. Ability to manage large volumes of paperwork in an orderly fashion.

REQUIRED EDUCATION:

High school education or equivalent.

SAFETY HAZARDS OF THE JOB:

This position is a hybrid in-office position with minimal hazards. General in-office working conditions.

WHAT WE OFFER:

Starting the 1st of the month after hire:

• Medical (High Deductible) insurance
  • Health Savings Account eligible
  • FSA; FSA Dependent Care
• Vision
• Life (Employee, Dependent, additional Voluntary)
• Long-Term and Short-Term Disability
• Critical Illness

Other benefits:

• Weekly Pay
• 401k (starting the 1st day of the quarter following 90 days from hire) with a generous matching program
• ESOP (starting the 1st year of service, vested at 3 years)
• Paid Time Off
• Community Care Day
• Paid holidays and a floating holiday
• First shift
• Hybrid and onsite options for most positions