Accounts Receivable Coordinator

Gottlieb and Greenspan; Fair Lawn (NJ); On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance (employer paid)

Dental Insurance (employer paid)

Vision Insurance (employer paid)

401(k) with employer contributions

Profit Sharing

Cash Balance Plan

Paid PTO & Holidays

Team‑focused culture

Job summary

Gottlieb & Greenspan, a boutique law firm specializing in healthcare reimbursement litigation, seeks an Accounts Receivable Coordinator for an on-site role in Fair Lawn, NJ. You will deposit payments, apply them to invoices, and manage fee refunds while maintaining accurate records.

Strong Excel skills and experience in medical/legal billing are required. Competitive benefits and an opportunity to contribute to high-stakes litigation support the firm’s goal of exceptional client service.

Qualifications

• 2+ years of experience in Accounts Receivable or medical/legal billing.
• Experience in healthcare reimbursement or revenue cycle preferred.
• Strong Excel skills; familiarity with Salesforce or QuickBooks is a plus.

Responsibilities

• Deposit checks daily when payment matches invoice.
• Apply payments to client invoices.
• Monitor and manage fee refunds.
• Reconcile payments and resolve discrepancies.
• Communicate with entities about outstanding balances on refunds.
• Maintain audit-ready financial records.
• Support finance team with inquiries and process improvements.

Skills

Accounts Receivable

Medical Billing

Legal Billing

Attention to detail

Communication

Data entry

Tools

Excel

Salesforce

QuickBooks

Job description

Gottlieb & Greenspan - a rapidly expanding boutique law firm at the forefront of healthcare reimbursement litigation, with a specialized focus on disputes arising under the No Surprises Act (NSA). Our firm is known for its high‑stakes advocacy, strategic litigation approach, and commitment to delivering exceptional results for our clients. We pride ourselves on being ethical, respectful of all people, accountable, positive, driven, and committed to excellence.

We are seeking an Accounts Receivable Coordinator who will play a key role in managing the firm’s receivables: tracking outstanding balances, coordinating with healthcare providers and payers, and helping ensure accurate, timely collections. This is a fully on-site role reporting to the Accounting Supervisor. If you are someone with strong analytical skills, excellent communication, and the ability to work with large volumes of data in a fast‑paced environment, we’d love to meet you.

What You'll Do

Deposit checks daily once payment matches invoice

Apply payments to client invoices

Monitor and manage fee refunds from the entities

• Reconcile payments, identify discrepancies, and resolve issues promptly

Communicate with entities regarding outstanding balances on fee refunds

• Maintain accurate, audit‑ready financial records

Support financial operations, process improvements and projects as needed

Support finance team with inquiries regarding client invoice payments and fee refunds

What You Bring

• 2+ years of experience in Accounts Receivable or medical / legal billing required (New graduates also encouraged to apply)
• Experience in healthcare reimbursement, medical billing, or revenue cycle strongly preferred
• Strong Excel skills and comfort with financial systems; experience with Salesforce and/or QuickBooks a plus
• Excellent attention to detail and ability to manage high‑volume transactions
• Professional, clear communicator (written and verbal)
• Organized, proactive, and able to meet deadlines in a fast‑paced setting

Hiring Range: $50,000-$55,000 / year, commensurate with experience

• 100% employer paid Medical Insurance for employees, starting day 1
• 100% employer paid Dental and Vision Insurance for employees, starting within 31 days
• 401(k) with Employer Contributions
• Profit Sharing
• Cash Balance Plan (similar to pension)
• Competitive PTO & Paid Holidays
• Friendly, team‑focused culture where your work matters

Visit us at www.gottliebandgreenspan.com to learn more!

Gottlieb & Greenspan is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, veteran status, age, or any other protected status under applicable federal, state, or local laws.

Candidates must be authorized to work in the United States and not require sponsorship now or in the future for employment‑based visas, including but not limited to H‑1B, TN, O‑1, or E‑3 classifications.

Gottlieb & Greenspan is committed to providing reasonable accommodations to individuals with disabilities throughout the application, interview, and employment process. Applicants who require accommodation may contact Human Resources to request support.

The duties and responsibilities described above are intended to outline the general nature and level of work performed. They are not an exhaustive or complete list of all tasks, responsibilities, or requirements. Additional duties may be assigned or modified at any time with or without notice.