Accounts Receivable Collections Specialist

DynaFire LLC; Florida; On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

PTO & Holidays

Medical, Dental, Vision Insurance

Disability Insurance

401(k) Matching

Life Insurance

Professional Development

Job summary

DynaFire LLC is seeking an Accounts Receivable Collections Specialist to reach out to customers for overdue payments and act as a liaison between creditors and clients. The role requires strong organizational and analytical skills and is an on-site position in Florida.

You will handle daily calls, automate reminders, reconcile accounts, and assist with month-end close. Competitive benefits and opportunities for growth are offered.

Qualifications

• Strong organizational skills and ability to prioritize tasks.
• At least 1 year of collection experience.
• Proficiency in office procedures and AR software.
• Excellent attention to detail and problem-solving abilities.
• Strong verbal and written communication skills.

Responsibilities

• Make daily collection calls and update the system.
• Set up automated emails for invoices 30 days past due.
• Manage AR Past Due Report and 45 day call list.
• Respond to AR-inbox emails and send statements.
• Interact with customers to resolve issues and reconcile accounts.
• Carry out collection and reporting activities by deadlines.
• Monitor accounts for non-payments and irregularities.
• Propose collection strategies and document actions for management.
• Assist with month-end close and attend weekly meetings.
• Complete bi-monthly reviews.

Skills

Organization & prioritization

Collections experience

Attention to detail

Analytical thinking

Communication skills

Excel & Google Suite

Tools

Microsoft Excel

Google Workspace

Job description

Description

We are seeking an Accounts Receivable Collections Specialist who will be responsible for reaching out to customers to collect payment for overdue bills, or other payments. The Accounts Receivable Collections Specialist acts as the liaison between creditors and customers and manages overdue accounts. The ideal candidate will have strong attention to detail and possess strong analytical, organizational, and customer service skills. This position is on-site.

• Make daily collection calls and make proper updates in the system.
• Set up automated email notification for customers that have invoices 30 days old.
• Manage AR Past Due Report
• Manage the 45 day call list
• Respond to emails in the AR in-box.
• Send statements to outstanding customers
• Interact with customers to resolve outstanding issues
• Reconcile accounts to investigate and resolve billing discrepancies or misapplied cash transactions.
• Carry out collection and reporting activities according to specific deadlines.
• Monitor customer account details for non-payments, delayed payments and other irregularities.
• Form collection strategies to mitigate customer objections to making timely A/R payments.
• Make arrangements for payment of outstanding and late accounts; prepare documentation for management.
• Investigate and ensure resolution of customer queries.
• Assist with month-end closing.
• Required to attend weekly administrative meeting.
• Required to complete bi-monthly review.

Requirements

Training and Certification Requirements:

• Possess very strong skills in organization, and be able to prioritize tasks and choose the most important duties to complete first.
• Possess at least 1 year of Collection experience
• Possess good knowledge of office procedures and administration
• Possess proficiency in computer software related to accounts receivable
• Possess excellent attention to details and must be able to perform tasks accurately
• Ability to analyze and solve problems
• Possess excellent communication skills, on phone, in written and verbal forms
• Superior spreadsheets skills and a good knowledge of Microsoft Excel and Google Suite.

What We Offer:

• Paid time off (PTO) and holidays.
• Comprehensive benefits package including medical, dental, and vision insurance.
• Short term and long-term disability.
• 401(k) matching.
• Employer funded life insurance.
• Opportunities for professional development and growth.
• Employee Referral Program.

About Us:

At DynaFire, we are your comprehensive partner for all fire and life safety needs. From expert support and installation to state-of-the-art sprinkler and fire alarm systems, we deliver tailored solutions to protect your business and assets. Whether you're looking to enhance security or ensure regulatory compliance, reach out to DynaFire today for industry-leading solutions and exceptional service.

Equal Employment Opportunity:

DynaFire is an Equal Opportunity Employer committed to fostering an inclusive, diverse, and respectful workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), national origin, ancestry, age, disability, genetic information, marital status, sexual orientation, gender identity or expression, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Reasonable Accommodation:

DynaFire is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and hiring process. If you require an accommodation to complete an application or participate in any part of the hiring process, please contact Human Resources at [e-mail].