Accounts Receivable - Collections Specialist

Peter Millar; Durham (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

Peter Millar & G/FORE are seeking an Accounts Receivable Collections Specialist to join the finance team. The role supports AR functions, resolves delinquencies, and ensures accurate invoicing in collaboration with Sales, Customer Service, and other internal partners.

The position emphasizes detail-oriented account research, timely collections, and strong Excel/ERP proficiency in a dynamic retail environment based in Raleigh/Durham, North Carolina.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• 2+ years accounts receivable, collections, or related accounting experience.
• Experience with ERP/accounting systems; BlueCherry preferred.
• Intermediate to advanced Excel skills.

Responsibilities

• Process and apply customer payments, including virtual cards and corporate account payments.
• Batch and post daily payments in BlueCherry and other systems.
• Monitor AR aging and follow up on past due balances.
• Contact customers regarding delinquent accounts to collect.
• Investigate chargebacks, disputes, and reconciliation issues.
• Maintain records of communications, payments, and collections.
• Collaborate with Sales, Customer Service, and other departments to resolve invoicing issues.
• Prepare reports on collections activity, aging trends, and credit risk.

Skills

Analytical skills

Problem-solving

Attention to detail

Organizational skills

Time management

Communication skills

Customer service

Negotiation

Independent worker

Excel proficiency

Education

Bachelor's degree in Accounting, Finance, Business Administration or related field

Tools

BlueCherry

ERP systems

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing!
We're committed to bringing passion and customer focus to the business.
Peter Millar was founded in 2001 with a single cashmere sweater offered in 24 colors. Based in Raleigh and Durham, North Carolina, the American lifestyle brand has grown to include luxury performance sportswear, seasonal resort and country club apparel, sophisticated classics, casually refined tailored clothing and sartorial accessories.
We strive to capture timeless style upgraded with signature innovations, in designs that are in tune with modern life. We embrace working hard, being kind and doing right by our customers, aiming to set a higher standard for the apparel industry.
The Accounts Receivable Collections Specialist supports the Accounts Receivable functions for both Peter Millar and G/FORE. This role is responsible for managing customer account balances, processing and applying payments, resolving chargebacks and disputes, reconciling accounts, and supporting collection activities. The ideal candidate is detail-oriented, highly organized, and capable of building positive relationships with both customers and internal business partners while driving timely resolution of outstanding balances.

Essential Functions

• Process and apply customer payments, including virtual credit cards, corporate account payments, and warehouse account payments.
• Batch and post daily payments accurately within BlueCherry and other applicable systems.
• Monitor accounts receivable aging reports and follow up on past due balances.
• Contact customers regarding delinquent accounts and work toward timely collection of outstanding payments.
• Investigate and resolve chargebacks, payment discrepancies, billing disputes, and account reconciliation issues.
• Create and process account adjustments, customer credits, write-offs, and manual invoices as appropriate.
• Maintain accurate records of customer communications, payment arrangements, and collection activities.
• Partner with Sales, Customer Service, and other internal departments to resolve customer concerns and ensure accurate invoicing.
• Research customer account issues and provide recommendations for resolution.
• Prepare reports related to collections activity, aging trends, account balances, and credit risk exposure.
• Support audit requests by gathering documentation and providing account research as needed.
• Maintain organized accounts receivable files and supporting documentation.
• Participate in special projects and other duties as assigned.

Competencies

• Strong analytical and problem-solving skills with the ability to research and resolve account discrepancies.
• Exceptional attention to detail and accuracy.
• Effective organizational and time management skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong customer service and relationship-building abilities.
• Ability to negotiate payment resolutions professionally and tactfully.
• Ability to work independently while contributing to a collaborative team environment.
• Sound judgment and decision-making skills.
• Proficiency in Microsoft Excel, including data analysis and reconciliation functions.
• Ability to maintain confidentiality and handle sensitive financial information appropriately.

Desired Education & Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 2+ years of accounts receivable, collections, or related accounting experience preferred.
• Experience managing customer account reconciliations and dispute resolution.
• Experience with ERP or accounting systems required; BlueCherry experience strongly preferred.
• Intermediate to advanced proficiency in Microsoft Excel and Microsoft Office applications.
• Knowledge of accounts receivable processes, credit management principles, collection practices, and financial controls.

Peter Millar & G/FORE are equal opportunity employers. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. Both Peter Millar & G/FORE prohibit discrimination and harassment of any type and they afford equal employment opportunities to employees and applicants without regard to race, color, religion, gender, age, national origin, genetic information, marital status, disability status, protected veteran status, sexual orientation, or any other characteristic protected by law. Both Peter Millar & G/FORE comply with applicable state, county and local laws governing non-discrimination in employment.