Accounts Receivable / Collections Specialist

I. Halper Paper and Supplies Inc.; Bayonne (NJ); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Accounts Receivable / Collections Specialist to enhance their finance team. This full-time role involves managing customer accounts, preparing bank deposits, and ensuring accurate invoicing. The ideal candidate will possess strong communication and organizational skills, with a keen attention to detail. You will play a crucial role in maintaining positive relationships with customers while handling collections and inquiries. Join a dynamic team in a professional office environment where your contributions will directly impact the efficiency of the Accounts Receivable department. If you thrive in a fast-paced setting and are eager to learn, this opportunity is perfect for you.

Qualifications

• 2+ years experience in Accounts Receivable is required.
• Proficient in Microsoft Office and basic knowledge of Adobe Acrobat.

Responsibilities

• Prepare bank deposits and post payments to customer accounts.
• Handle collections and respond to AR inquiries via phone and email.
• Maintain positive work relations and support teamwork.

Skills

Communication Skills

Attention to Detail

Time Management

Organizational Skills

Basic Math Skills

Education

High School Diploma

Tools

Microsoft Office

Adobe Acrobat

Job description

Accounts Receivable / Collections Specialist

Accounts Receivable Specialist will facilitate and support all functional areas of the Accounts Receivable department.

Duties And Responsibilities

• Prepare bank deposits.
• Post checks and credit card payments to the customer accounts.
• Correct discrepancies on invoices from the day’s deliveries.
• Answer AR phone and email inquiries.
• Scan invoices into our electronic filing software.
• Collections: make calls and send emails to customers on past due invoices.
• Request payment for invalid deductions.
• Prepare debit and credit memos for claims, returns, and other chargebacks or deductions.
• Take initiative to accomplish open tasks; be proactive and seek additional work when available.
• Maintain positive work relations; support teamwork and help coworkers to accomplish team goals.
• Listen and communicate respectfully with employees at all levels within the organization and outside vendors.
• Attendance; Maintain regular attendance and follow call out and time off procedures as outlined in the handbook.
• Comply with company policies and procedures as outlined in the Employee Handbook.
• The position includes all other responsibilities that may be necessary to fulfill the duties associated with the Accounts Receivable Associate or as may be assigned.

Required Qualifications

• High School Diploma.
• A minimum of 2+ years working in Accounts Receivable.
• Proficiency in Microsoft Office and basic knowledge of Adobe Acrobat.
• Good communication and listening skills.
• Basic math skills.
• Attention to detail and good organizational skills.
• Time management; Ability to handle multiple demands and work to meet deadlines.
• Dependability; Exhibit a reliable and consistent work ethic.
• Punctuality; arrive on time to work and return on time from breaks.
• Ability to work efficiently in a fast-paced environment.
• Ability to be flexible and to adapt to quickly changing conditions.
• Willingness to learn and take on new responsibilities.

Working conditions

The Company will explore and provide reasonable accommodations to assist any qualified individual with a disability in performing the essential functions of his/her job. Please speak with the Director of Human Resources should you require an accommodation or have any questions.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as desktop computers, photocopiers, and smartphones.

Position Type/Expected Hours of Work

This is a full-time position. This position may occasionally require longer hours when workload or project deadlines require it.

Travel

There is no travel required for this position.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; stand; walk; use hands to finger, handle or feel a computer, keyboard and mouse, handheld phone or device and reach with hands and arms.

Direct reports

This position has no direct reports.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Accounting/Auditing and Finance

Industries

Internet Publishing