Accounts Receivable Clerk

UNIVERSITY OF THE VIRGIN ISLANDS; Northern (KY); Hybrid; USD 25,000 - 30,000; Full time

Job summary

University of the Virgin Islands seeks an Accounts Receivable Clerk to manage student tuition and fee postings, donations, and grants, ensuring accurate invoicing and timely revenue collection.

You will collaborate with the Accounting Office, support accounts receivable across university departments, and maintain compliant records while delivering high-quality customer service to students and staff.

Qualifications

• High school diploma or equivalent; accounting or business training preferred.
• 1–3 years of accounts receivable or related financial experience.
• Proficiency in Microsoft Excel and Word.
• Ability to learn ERP and student information systems.
• Excellent accuracy, organization, and attention to detail.
• Strong customer service and verbal/written communication skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Process and post student tuition, fees, and other charges.
• Apply payments such as checks, ACH, credit cards, and scholarships.
• Reconcile accounts and resolve discrepancies.
• Collaborate with Financial Aid to reconcile awards and disbursements.
• Prepare invoices for non-student accounts and grants.
• Assist with month-end and year-end closing activities.
• Maintain compliant records and respond to inquiries.

Skills

Customer service

Verbal and written communication

Attention to detail

Time management

Ability to multitask

Education

High school diploma or equivalent; accounting or business training preferred

Associate degree or higher in Accounting, Business, or related field

Tools

Microsoft Excel

ERP systems

Student information systems

Job description

The Accounts Receivable Clerk is responsible for processing, recording, and reconciling tuition and fee payments from students, as well as donations/grants from donors and other contractual University agreements. This position manages university-wide accounts receivable, prepares and issues invoices, monitors outstanding balances, and delivers high-quality customer service to students, families, and campus departments.

The Accounts Receivable Clerk collaborates closely with the Accounting Office to ensure the accurate posting and reconciliation of all student and institutional accounts. This role plays a key part in supporting the university’s financial operations by ensuring timely revenue collection and maintaining accurate financial records.

Required Qualifications

• High school diploma or equivalent; education or training in accounting or business preferred.
• One to three years of experience in accounts receivable, billing, accounting, or a related financial role.
• Strong proficiency in Microsoft Office (especially Excel and Word).
• Ability to learn and use accounting/ ERP systems and student information systems.
• Excellent accuracy, organization, and attention to detail.
• Strong customer service and verbal/written communication skills.
• Ability to manage multiple tasks, meet deadlines, and adapt in a fast-paced environment.

Preferred Qualifications

• Associate degree or higher in Accounting, Business, or related field.
• Experience in higher education, private universities, or nonprofit financial environments.
• Familiarity with student billing or financial aid systems.

Physical Demands

• Standard office environment.
• Frequent use of computers, telephones, and office equipment.
• Occasional extended hours during peak periods (start of term, billing cycles, fiscal year-end).

Posting Number

Posting Number S476

Location

Location Remote

Position Type

Position Type Temporary Full-Time

Number of Vacancies- part time

Number of Vacancies- part time 3

Posted Salary

Posted Salary $20 per hour

Advertised Job Duties

Student Accounts & Tuition Processing

• Process and post student tuition, fees, and other charges to student accounts.
• Apply student payments (check, ACH , credit card, online payments, scholarships, and other funding) accurately and timely.
• Review student accounts for accuracy and completeness; research and resolve discrepancies.
• Collaborate with the Financial Aid Director and Financial Coordinator to reconcile financial aid awards, disbursements, and adjustments to student accounts.
• Assist with tuition payment plans, including setup, monitoring, and adjustments.
• Respond to questions from students and families regarding balances, payment options, due dates, holds, and account activity.

University Accounts Receivable

• Prepare and maintain invoices for non-student accounts, including university departments, external organizations, grants, and event billings.
• Monitor aging reports and follow up on overdue accounts.
• Record and apply payments received for all university receivables.
• Coordinate with campus departments to ensure accurate billing information and documentation.
• Work with the Financial Aid Director and Financial Coordinator to ensure reconciliation of all accounts related to student financial activity.

Donations and Gift Processing

• Assist with the collection and recording of donations and grant funds received by the university.
• Enter all gifts, grants, and contributions into the university’s accounting or donor-management system accurately and promptly.
• Ensure proper coding and documentation for each gift to meet financial reporting and audit requirements.
• Design and maintain professional invoice templates aligned with university branding.
• Ensure all invoices include required details such as descriptions, dates, terms, and contact information.
• Maintain organized and compliant records of invoices, payments, and correspondence.
• Perform regular reconciliations of accounts receivable sub-ledgers to the general ledger.
• Reconcile all student and university accounts in collaboration with the Financial Aid Director and Financial Coordinator.
• Assist with month-end and year-end closing activities.
• Prepare reports and documentation for auditors, management, and internal review.
• Provide professional, timely support to students, parents, employees, and external partners.
• Collaborate closely with Financial Aid, Registrar, Admissions, Accounting and other departments to maintain accurate student/institutional account information.
• Assist in identifying and implementing process improvements for billing and collection workflows.

Compliance & Confidentiality

• Handle student and financial information in compliance with FERPA and institutional policies.
• Follow internal controls and Business Office procedures to ensure accuracy and safeguard university assets.

Open Date

Open Date 06/22/2026

Close Date

Close Date 09/30/2026

Special Instructions to Applicant

Email is the preferred method of communicating with applicants at the University of Virgin Islands. You will be required to supply your email address during the application process. AMERICANS WITH DISABILITIES ACT ( ADA ) ACCOMMODATION : In accordance with the Americans with Disabilities Act, anyone who needs an ADA accommodation for the purposes of employment should contact the Human Resources Office at [phone]. For information about relocating to the US Virgin Islands, please visit the Virgin Islands Moving Center at: www.vimovingcenter.com

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Supplemental Questions

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