Human Resources Assistant

UNIVERSITY OF THE VIRGIN ISLANDS; Northern (KY); Hybrid; USD 30,000 - 40,000; Full time

Job summary

The University of the Virgin Islands seeks a dedicated HR receptionist/administrative assistant to support the Human Resources Department in daily operations at the St. Thomas campus.

Responsibilities include data entry, preparing reports, managing calendars, handling confidential information, and acting as the first point of contact for staff and visitors. Proficiency in Word and Excel, strong communication, and attention to detail are essential.

Qualifications

• High school diploma or equivalent required.
• Excellent verbal, wriiten, and interpersonal communication skills.
• Proficiency computer skills in Microsft Office (Word, Excel, Outlook, Teams).
• Strong organization and attention to detail and follow-through.
• Willingness to learn HR procedures.
• Clerial or Customer service experience preferred, but not required.

Responsibilities

• Serves as receptionist for the department, screens visitors and department mail and direct incoming calls to the appropriate party.
• Perform simple to complex data analysis. Produce reports related to HR operations.
• Maintain adequate supply of inventory for the ongoing operational needs.
• Prepare and route correspondence, vouchers and documents needing approval to supervisor. Take notes at staff meeting.
• Provide assistance to staff as needed. Handle calendaring, travel and hotel reservations as needed.
• Perform record maintenance to include file research to assist in the compilation of reports, job letters, etc.
• Assist with the dissemination of information when necessary. Assist with timely response to inquiries.
• Provide accurate and complete information to internal and external customers upon request. Respond to unemployment claims.
• Process employee wage garnishments.
• Serve as department timekeeper. Collect application of leave forms to correspond with time away from office as personal days, vacation time off, sick leave etc.
• Reconcile and inform employee of inaccuracy of incomplete records.
• Provide employment verification to external customers.
• Handle sensitive employee information with discretion and in accordance with HR confidentiality standards.
• Other duties as assigned

Skills

MS Office proficiency

Verbal communication

Written communication

Organizational skills

Customer service

Confidential information handling

Attention to detail

Self-motivation

Education

High school diploma or equivalent

Bachelor’s degree in HR or related field or 3 years related experience

Familiar with HR systems or applicant tracking platforms

Tools

Microsoft Word

Microsoft Excel

Outlook

Teams

Job description

Under general supervision, serves as the primary point of contact for the Human Resources Department. Assist the human resources staff with the day-to-day administrative routines of the department.
Candidates must be proficient in Microsoft Office programs, particularly Word and Excel, with keen attention to detail. They should also possess excellent written and verbal communication skills, strong organizational abilities, and a solid commitment to customer service. Dependability, trustworthiness, the ability to work with minimal supervision, and handling confidential information are essential traits.

Required Qualifications

• High school diploma or equivalent required
• Excellent verbal, wriiten, and interpersonal communication skills
• Proficiency computer skills in Microsft Office (Word, Excel, Outlook, Teams)
• Strong organization and attention to detail and follow-through
• Willingness to learn HR procedures
• Clerial or Customer service experience preferred, but not required.

Preferred Qualifications

Bachelor’s degree in human resources management, business administration or a related field or three years of related experience (ex. employee relations, recruitment, etc.).
Familiar with HR systems or applicant tracking platforms

Physical Demands

• High stress environment.
• High pressure to meet deadlines.
• Must be self-motivated.
• Must have the ability to be composed at all time.
• Must have the ability to sit for an extended period of time.
• Must be able to use a computer and common business software.
• Work requires occasional overnight travel.
• Work environment: The noise level in the work environment will be moderate.

Posting Number

Posting Number S456

Location

Location St. Thomas

Position Type

Position Type Full Time

Number of Vacancies- part time

Posted Salary $35,000

Advertised Job Duties

• Serves as receptionist for the department, screens visitors and department mail and direct incoming calls to the appropriate party.
• Perform simple to complex data analysis. Produce reports related to HR operations.
• Maintain adequate supply of inventory for the ongoing operational needs.
• Prepare and route correspondence, vouchers and documents needing approval to supervisor. Take notes at staff meeting.
• Provide assistance to staff as needed. Handle calendaring, travel and hotel reservations as needed.
• Perform record maintenance to include file research to assist in the compilation of reports, job letters, etc.
• Assist with the dissemination of information when necessary. Assist with timely response to inquiries.
• Provide accurate and complete information to internal and external customers upon request. Respond to unemployment claims.
• Process employee wage garnishments.
• Serve as department timekeeper. Collect application of leave forms to correspond with time away from office as personal days, vacation time off, sick leave etc.
• Reconcile and inform employee of inaccuracy of incomplete records.
• Provide employment verification to external customers.
• Handle sensitive employee information with discretion and in accordance with HR confidentiality standards.
• Other duties as assigned

Open Date

Open Date 08/25/2026

Close Date

Close Date 09/14/2026

Special Instructions to Applicant

Email is the preferred method of communicating with applicants at the University of Virgin Islands. You will be required to supply your email address during the application process.
AMERICANS WITH DISABILITIES ACT ( ADA ) ACCOMMODATION :
In accordance with the Americans with Disabilities Act, anyone who needs an ADA accommodation for the purposes of employment should contact the Human Resources Office at [phone].
For information about relocating to the US Virgin Islands, please visit the Virgin Islands Moving Center at: www.vimovingcenter.com

Internal or Externally Advertised?

Supplemental Questions

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