Administrative Specialist I

UNIVERSITY OF THE VIRGIN ISLANDS; Charlotte Amalie (United States Virgin Islands); On-site; USD 38,250 - 51,750; Full time

Job summary

The University of the Virgin Islands in St. Thomas seeks an essential administrative support professional to assist Center activities, manage filing, budgeting, and procurement, and coordinate meetings and travel.

The role requires a Bachelor’s degree in Business Administration or related field plus several years of administrative experience in higher education or business administration, with strong MS Office and budgeting capabilities.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• At least 3–5 years of administrative experience in business administration or higher education.

Responsibilities

• Provide essential administrative support for Center activities and operations.
• Update and maintain electronic and hard copy filing systems; track correspondence receipt and distribution.
• Coordinate meetings, conferences, travel, and hotel arrangements; schedule speakers and facilities.

Skills

Budgeting

Scheduling

Purchasing

Microsoft Office

Doodle Poll

Canva

Problem solving

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Doodle Poll

Canva

Job description

Job Duties

This is an essential administrative support position. The successful candidate will perform routine administrative work in support of all Center activities. The candidate will have broad responsibilities in the areas of administrative support operations, procedures, purchasing, personnel, and budgeting. Additionally, the candidate will update and maintain the Center’s filing system — both electronic and hard copy; develop a tracking system for receipt and distribution of correspondence. Manage preparations for meetings, conferences, and other project related events and functions. Schedule speakers, facilities, equipment, travel, and hotel accommodations in support of Center activities.

• Develop draft correspondence.
• Create databases and spreadsheets.
• Assist with development of project and center budgets.
• Complete meeting minutes.

Monitor expenditures and maintain CERC’s internal financial records.

Handle procurement for CERC including keeping an inventory of supplies; making purchases; identifying needed office and operating supplies and securing needed items within the guidelines of the University’s Procurement Policy Manual.

Provide exceptional customer service to all constituents. Work collaboratively with colleagues to ensure the smooth operation of the Center. Perform related duties, as assigned.

Required Qualifications

(1) A Bachelor’s degree in Business Administration or related field and at least three years of experience in business administration, higher education, in an administrative support role is required; or at least five years of related work experience in business administration or higher education.

(2) Prior administrative support experience (two or more years).

Knowledge, Skills, and Abilities

• Knowledge of budgeting, business administration, scheduling, and purchasing.
• Skills in computer operations, use of doodle poll software, Microsoft office suite Canva, and office relevant software.
• Ability to solve complex problems.

Preferred Qualifications

A Bachelor’s Degree

Physical Demands

Works in office. May be called upon to assist at meetings and other Center activities outside the office.
Moderate pressure to meet deadlines.

Posting Number

Posting Number S360

Location

Location St. Thomas

Position Type

Position Type Full Time

Number of Vacancies- part time

Number of Vacancies- part time 1

Posted Salary

Posted Salary $45,000.00

Open Date

Open Date 07/24/2026

Close Date

Close Date 09/30/2026

Special Instructions to Applicant

Email is the preferred method of communicating with applicants at the University of Virgin Islands. You will be required to supply your email address during the application process.
AMERICANS WITH DISABILITIES ACT ( ADA ) ACCOMMODATION :
In accordance with the Americans with Disabilities Act, anyone who needs an ADA accommodation for the purposes of employment should contact the Human Resources Office at [phone].
For information about relocating to the US Virgin Islands, please visit the Virgin Islands Moving Center at: www.vimovingcenter.com

Internal or Externally Advertised?

Internal or Externally Advertised? External

Supplemental Questions

Required fields are indicated with an asterisk (*).