Accounts Receivable Clerk

QC MetroLINK; Moline (IL); On-site; USD 25,000 - 36,000; Part time

Job summary

QC MetroLINK is seeking a part-time Accounts Receivable Clerk to support our award-winning public transportation system in the Illinois Quad Cities. The role involves invoicing for tickets, fares, insurance, and other billable items, with accurate payment recording for customer accounts.

The position includes aging receivables monitoring, monthly statements, gift shop reconciliations, inter-city ticket sales records, and preparation of month-end reports and tax payments.

Qualifications

• Equivalent to an Associate's Degree in Accounting, or closely related field; and 2 years of accounting experience OR an equivalent combination of education, training and experience.

Responsibilities

• Invoices for tickets, contracted passenger fares, insurance and other billable transactions; record payments accurately for customer accounts and other receipts.
• Monitors aged receivables and collections; prepares and sends statements monthly.
• Records and reconciles gift shop receipts and assists with sales analysis and inventory tracking.
• Records and reconciles inter-city ticket sales and coordinates with outside agency for reconciliations.
• Prepares month-end reports and payment requests; includes revenue-related journal entries.
• Prepares and files sales and fuel tax returns and submits payments.
• Assists with Channel Cat ticket fares and reconciles reports with credit card processing and bank statements.
• Responds to customer inquiries and assists coworkers with tasks as requested.

Skills

Accounts receivable

Bookkeeping

Microsoft Office

ERP systems

Communication

Education

Associate's Degree in Accounting

Tools

Access-based ERP

Microsoft Office

Job description

MetroLINK is seeking a Part-time Accounts Receivable Clerk to join our award winning, innovative public transportation system. MetroLINK provides fixed route bus and paratransit to several communities in the Illinois Quad Cities, as well as a bi-state passenger ferry service. We are passionate about the service we provide to our community. This position will work approximately 25-28 hours per week. We offer flexibility in scheduling, with hours worked Monday through Friday between 8:00 a.m. and 4:30 p.m. The selected candidate will work a consistent schedule each week, with specific days and hours agreed upon in advance.

Essential Functions:

• Invoices for tickets, contracted passenger fares, insurance and other billable transactions. Records payments accurately for customer accounts and other miscellaneous receipts.
• Performs monitoring of aged receivables and collections duties for accounts that are past-due. Prepares and sends statements monthly.
• Records and reconciles gift shop receipts, assists with gift shop sales analysis and inventory tracking, works with gift shop staff to resolve issues.
• Records and reconciles inter-city ticket sales; prepares appropriate documentation and records of transaction as required, coordinates with outside agency for reconciliations.
• Submits accurate month-end reports and submits payment requests. This includes statistical data for pre-paid fare distributions, reconciliation of bank deposits, and other reports as requested.
• Prepares and files sales and fuel tax returns and submits corresponding payments.
• Prepares report for passenger fares; records revenues with appropriate journal entries.
• Maintains a variety of database information for tracking energy usage and production, analyzes and reports results as requested.
• Assists with management of Channel Cat ticket fares application, including reconciling reports to credit card processing reports and bank statements, recording the Channel Cat passenger fares in the accounting program, facilitating changes and resolving issues with the developer, processing refunds, and other tasks as assigned.
• Responds to phone calls, inquiries from customers, co-workers and general public. Assists coworkers with tasks as requested.
• Assists with accounting database management and analytics as requested by the MetroLINK CFO.
• Provides customer service; responds to requests for information, and attempts to resolve them by researching files and records within the scope of authority; updates, retrieves, and releases information according to procedures; refers matters requiring policy interpretation to supervisor for resolution.
• Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a team.
• Prepares correspondence and written materials as directed; prepares and maintains accurate records and documentation of activities.

Qualifications:

Equivalent to an Associate's Degree in Accounting, or a closely related field; and 2 years of accounting experience OR an equivalent combination of education, training and experience as determined by Human Resources.

Knowledge of:

• Principles of accounting and bookkeeping.
• Access-based ERP systems & Microsoft Office.
• Applicable policies, procedures and regulations covering specific areas of assignment.
• Specialized hardware and software applications.
• Principles of record keeping and records management.
• Personal computers utilizing standard and specialized software applications.
• Standard office practices and procedures, including filing and the operation of standard office equipment.
• Communicating effectively in oral and written forms.