Accounts Receivable Clerk

Automation Solutions; Houston (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

Life Insurance

Profit Sharing

401K

Paid time off

Job summary

Automation Solutions LP in Houston seeks an experienced Accounts Receivable Clerk to support the accounting team. You will manage invoicing, time sheets, and billable costs, leveraging Salesforce/QuickBooks and ensuring accurate records across customers and contracts.

This role reports to the accounting supervisor and CFO and offers a full benefits package. The ideal candidate has a Bachelor’s degree and 2–3 years in accounting with 1–2 years in invoicing, proficiency in Excel, and strong

Qualifications

• Bachelor’s Degree required.
• 2-3 years’ experience in accounting or related field.
• 1-2 years’ experience in invoicing and/or accounts receivable.
• 1-2 years’ experience using financial software (QuickBooks preferred).
• Proficient in Excel.
• Familiarity with bookkeeping and basic accounting principles.
• Experience invoicing in software/engineering industry is a plus.
• Excellent attention to detail, time management, and organizational skills.
• Initiative driven with openness to training and learning.
• Problem-solving and solution oriented.
• Strong written and oral communication skills.

Responsibilities

• Update and maintain customer accounts in the CRM and accounting systems.
• Process sales orders and customer POs.
• Process time sheets and calculate billable time.
• Purchase, manage, and invoice billable costs and third-party products.
• Review billable expense reports for accuracy and policy compliance.
• Generate and process customer invoices for products and services.
• Monitor customer contact information, tax status, and invoicing details.
• Submit invoices according to customer requirements.
• Track lump-sum projects, travel expenses, and time & materials.
• Ensure completeness and accuracy of billing documentation.
• Communicate billing and renewal inquiries with customers as needed.
• Perform weekly A/R calls.
• Collaborate with Sales and Engineering to streamline billing.

Skills

Attention to detail

Time management

Organizational skills

Written and verbal communication

Education

Bachelor's degree

Tools

QuickBooks

Excel

Job description

Job Description

Job Description

About the Company

Automation Solutions LP (AUTOSOL) is a Houston-based company with a focus on remote data communications software and hardware products. Our cutting-edge products and designs have provided over 30 years of continuous growth in the field of automation in the oil & gas, water/wastewater, manufacturing and aviation industries. Our main office is located in the Clear Lake area of Houston.

We are currently seeking an experienced Accounts Receivable Clerk to join and assist our accounting team in the Houston office.

Summary

This position requires a self-starter with excellent organizational skills, attention to detail, and the ability to multitask effectively. Responsibilities include accurately generating, inputting, and reviewing all customer invoicing. This includes software licenses, software support renewals, third-party purchasing, billable engineer time, lump-sum projects, and reimbursable expenses (including travel). This role reports directly to the accounting supervisor and CFO.

Responsibilities

• Update and maintain customer accounts in the company’s CRM database (Salesforce) and accounting system (QuickBooks)
• Process sales orders and customer PO’s
• Process time sheets and calculate billable time
• Purchase, manage, and invoice all billable costs, such as travel expenses, project-related expense reports, and third-party products
• Review, process, and ensure all billable expense reports are accurately completed and compliant with company policy
• Generate and process customer invoices for company products, third-party products, engineering time, lump-sum projects, and support renewals in accordance with company procedures and customer PO’s and/or contracts
• Monitor and maintain accurate records of customer contact information, sales tax status, support agreements, and invoicing / submission information
• Submit and process customer invoices in accordance with the customer’s submission requirements or preference in a timely manner
• Track lump-sum projects, job-related travel expenses, and time & materials
• Ensure completeness and accuracy of billing documentation
• Communicate effectively with customers regarding support renewals, billing inquiries, discrepancies, PO processing, tax status, and any other issues or queries as needed.
• Perform weekly A/R calls
• Collaborate with other departments, including sales and engineering, to streamline billing processes and address any discrepancies.
• Receive and process shipments
• Answer phone calls as backup to the receptionist

Qualifications

• Bachelor’s Degree required
• 2-3 years’ experience in accounting or related field
• 1-2 years’ experience in invoicing and/or accounts receivable
• 1-2 years’ experience using financial / accounting software (QuickBooks is preferred)
• Proficient in excel
• Familiarity with bookkeeping and basic accounting principles / procedures
• Experience invoicing in software and / or engineering industry is a plus.
• Excellent attention to detail, time management, and organizational skills
• Initiative driven with openness to training and learning
• Problem-solving and solution oriented
• Strong written and oral communication skills

This is a full-time position with a full benefits package. Salary commensurate with experience and qualifications.

Benefits

• Health, Dental, and Vision Insurance
• Life Insurance
• Profit Sharing (after one year of employment)
• 401K (after one year of employment)
• Paid time off

Company Description

AUTOSOL is a Houston-based company with a focus on remote data communications software and hardware products. Our cutting edge products and designs have provided for 30 years of continuous growth in the field of Automation in the oil & gas, water/wastewater, manufacturing and aviation industries. We are located in the Clear Lake area of Houston.

We provide a structured hands-on agile environment while promoting an independent kind of creativity. We provide highly competitive salaries, comprehensive health plans, matching 401K, and profit sharing, in addition to many other benefits. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.