Accounts Receivable (A/R) Assistant

Keystone Clearwater Solutions; Hershey (PA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical / Dental / Vision coverage

Health savings account (HSA)

401k with company match

Paid Holidays

Paid Time Off

Employee Assistance Program

Job summary

Keystone Clearwater Solutions, LLC. is seeking an organized Accounts Receivable (A/R) Assistant to join our Accounting & Finance team in Hershey, PA.

The role supports weekly billing, manages customer accounts, reconciles receivables, and assists in performance analysis, working closely with Operations, Business Development, and the CFO. The ideal candidate holds an Associate degree in Accounting with 3–5 years in billing or AR, is proficient in Microsoft Office (Excel, Word, Outlook) and ERP

Qualifications

• Associate degree in Accounting.
• 3–5 years of experience in billing, A/R, or general accounting.
• Proficiency with Microsoft Office; strong Excel skills.
• Familiarity with ERP systems (NetSuite/Oracle preferred).
• Strong written and verbal communication; analytical mindset.
• Ability to manage multiple tasks and prioritize deadlines.
• Comfortable working independently and as part of a team.
• Desirable: oil and gas or industrial services industry experience.

Responsibilities

• Assist with weekly invoice processing and customer billing.
• Perform monthly account reconciliations and GL maintenance.
• Maintain accurate and up-to-date customer account records.
• Actively manage collections and follow up on delinquent receivables.
• Collaborate with Managing Directors to validate invoice details.
• Generate standard and ad hoc financial reports as needed.
• Support internal and external audits by providing required documentation.
• Contribute to job performance analysis and tracking.
• Assist in ongoing improvements to financial reporting and processes.
• Perform other duties as assigned by the CFO.

Skills

Excel

Word

Outlook

NetSuite/Oracle

Analytical thinking

Communication skills

Multitasking

Team collaboration

Education

Associate degree in Accounting

Tools

NetSuite/Oracle

Job description

Accounts Receivable (A/R) Assistant

Department: Finance & Legal

Employment Type: Full Time

Location: Hershey Office

Description

We are seeking an organized and detail-oriented A/R Assistant to join our Accounting & Finance team. The A/R Assistant will be responsible for supporting the weekly billing cycle, managing customer accounts, reconciling receivables, and assisting in job performance analysis. This position plays a critical role in ensuring accurate and timely financial transactions while working closely with internal departments including Operations, Business Development, and the CFO.

Responsibilities

• Assist with weekly invoice processing and customer billing
• Perform monthly account reconciliations and GL maintenance
• Maintain accurate and up-to-date customer account records
• Actively manage collections and follow up on delinquent receivables
• Collaborate with Managing Directors to validate invoice details
• Generate standard and ad hoc financial reports as needed
• Support internal and external audits by providing required documentation
• Contribute to job performance analysis and tracking
• Assist in ongoing improvements to financial reporting and processes
• Perform other duties as assigned by the CFO

Requirements

• Associate degree in Accounting
• 3–5 years of relevant experience in billing, A/R, or general accounting
• Proficiency with Microsoft Office (Excel, Word, Outlook); strong Excel skills preferred
• Familiarity with ERP systems; NetSuite/Oracle preferred
• Strong written and verbal communication skills
• Analytical mindset with attention to detail
• Ability to manage multiple tasks and prioritize deadlines
• Comfortable working independently and as part of a team
• Desirable: Experience in the oil and gas or industrial services industry

Benefits

• Paid Holidays
• Medical / Dental / Vision coverage
• Health savings account (HSA)
• Company Paid Life Insurance and Accidental & Dismemberment Insurance
• Voluntary Life Insurance
• 401k with a company match
• Paid Time Off
• Employee Assistance Program
• Professional Development Programs
• Employee Referral Programs
• Voluntary Benefits Offered

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