Accounts Receivable Clerk

Midsouth Steel LLC.; Atlanta (GA); On-site; USD 45,000 - 60,000; Full time

Job summary

Midsouth Steel LLC seeks an organized Accounts Receivable Clerk to support daily accounting and billing operations in a fast-paced construction environment. You'll manage contract setup, post cash receipts, generate AR aging reports, prepare invoices, and assist with lien releases and month-end close, while maintaining accurate customer files and strong attention to detail.

Proficiency in Excel and PDF handling, and the ability to multitask and work independently are essential for success in

Qualifications

• Solid understanding of basic accounting principles and collection regulations.
• Experience with accounts receivable processes and client communications.
• Proficiency in Excel and PDF editing for documentation.

Responsibilities

• Set up Job/Contract into Vista Viewpoint ERP.
• Review change orders and schedules of values in Vista Viewpoint.
• Code, post, and reconcile daily cash receipts.
• Maintain and update customer files with changes to names or addresses.
• Prepare weekly and bi-weekly AR aging reports and pursue payments on 60+ day invoices.
• Generate monthly billing worksheets and submit invoices to customers.
• Assist with lien releases and lower-tier lien processing.
• Support month-end close and reconcile accounts with the Accounting Manager.

Skills

Accounts Receivable

Vista Viewpoint ERP

Excel

Invoicing

Collections

GL Reconciliation

Attention to detail

Tools

Vista Viewpoint

PDF editing

Job description

Midsouth Steel, an industry leader in steel fabrication and erection, is seeking a highly organized and detail-oriented Accounts Receivables Clerk to support our daily operations and accounting functions. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and has a strong foundation in general office administration and accounting practices. The ideal candidate will have excellent time management skills and a high level of organization. Duties/

Responsibilities

• Job/Contract setup into Vista Viewpoint (ERP).
• Change order review and entry as well as schedule of values into Vista Viewpoint.
• Code, apply, and post daily cash receipts.
• Maintain and update customer files, including name or address changes.
• Assist with creation of weekly AR Aging reports and contact contractors to request payment on all invoices aging at 60+ days.
• Assist with creation of bi-weekly AR Aging reports to distribute to Project Managers, to include notes with all collection efforts to date.
• Generate monthly billing worksheets to distribute to Project Managers.
• Create invoices according to industry standards; submit invoices to customers.
• Assist Compliance Manager with the review and preparation of lien releases for signature.
• Prepare and obtain lower tier lien releases, as required.
• Sort monthly WIP reports (PDF).
• Help manage monthly jobs to close process for all construction division sold jobs.
• Research and resolve account value discrepancies promptly with customers.
• Assist Accounting Manager in reconciling accounts each month in preparation for monthly GL close.
• Assist Accounting Manager in monthly review/reconciliation of change orders and subcontractor commitments (on WIP reports
• Performs other related duties as assigned. Required Skills/Abilities:
• Solid understanding of basic accounting principles, fair credit practices and collection regulations
• Vista Viewpoint experience is a plus but not required.
• AIA Invoicing
• Job Cost
• GL Reconciliation
• Release of Liens
• Proficient in PDF documents (editing, commenting, flattening, etc.)
• Proficient in Microsoft Excel
• Collections, to include familiarity with standard construction contract payment terms and processes.
• Ability to perform research to identify and resolve discrepancies.
• Excellent verbal and written communication skills.
• Ability to multi-task.
• Ability to work independently and in a fast-paced environment.
• Excellent organizational skills, high degree of accuracy and attention to detail.